Health and Family Welfare Department Chhattisgarh Tenders (GEM/2025/B/6139734)
ANNUAL MAINTENANCE SERVICE FOR Centralised air conditioning system
Tender Timeline
Tender Title: Annual Maintenance Service for Centralised Air Conditioning System
Tender Reference Number: GEM/2025/B/6139734
Issuing Authority/Department: Health and Family Welfare Department, Chhattisgarh
The Annual Maintenance Service for Centralised Air Conditioning System tender is designed to solicit bids from qualified vendors to deliver comprehensive maintenance services for centralised air conditioning systems utilized across various facilities under the jurisdiction of the Health and Family Welfare Department in Chhattisgarh. The overarching goal of this tender is to ensure optimal performance, reliability, and longevity of the air conditioning systems, promoting a conducive environment in all service areas.
Scope of Work and Objectives
The scope of work includes performing regular inspections, routine maintenance, emergency repairs, and ensuring compliance with safety standards for the centralised air conditioning systems. The successful bidder will be expected to provide timely and efficient services both during regular hours and after-hours as emergencies may arise.
Eligibility Criteria
To participate in this tender, vendors must meet specific eligibility requirements which include being a registered entity in accordance with local business laws, holding valid certifications relevant to HVAC service provision, and possessing experience in maintaining centralised air conditioning systems for institutional or commercial clients.
Technical Requirements
The technical requirements demand bidders to demonstrate expertise in HVAC systems, including knowledge of system components, diagnostic skills, and familiarity with the industry best practices for maintenance and repair. Vendors must be equipped with the necessary tools, equipment, and personnel to fulfill the service obligations specified in this tender.
Financial Requirements
Bidders are required to submit a detailed financial proposal that includes service charges, any applicable taxes, and a breakdown of costs associated with parts and labor. The financial standing of the vendor will be assessed to ensure they can meet the demands of the contract effectively.
Document Submission Details
All proposals must be submitted through the designated online platform, ensuring that all required documents, including company registration certificates, relevant licenses, previous service records, and financial proposals are uploaded in the specified formats.
Special Provisions
Particular attention will be given to proposals submitted by Micro, Small, and Medium Enterprises (MSEs) and start-ups, encouraging participation from these sectors. Such benefits may include preference in evaluation or financial terms.
Evaluation Process
The evaluation process will be conducted based on predefined criteria, including technical proficiency, financial viability, and the overall compliance of the submitted documents with the requirements. The evaluations will prioritize bids that offer comprehensive solutions at competitive prices while ensuring quality standards.
Delivery Locations
Services under this tender will be conducted in various health facilities overseen by the Health and Family Welfare Department across Chhattisgarh. Specific locations will be outlined in the service agreements with the selected vendor.
Contact Information
For any inquiries regarding this tender, bidders are encouraged to reach out through the official channels provided on the tender portal.
In summary, this tender represents a strategic initiative by the Health and Family Welfare Department to uphold the quality and efficiency of essential air conditioning services, ultimately contributing to the enhancement of public health facilities in Chhattisgarh.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity, possessing valid HVAC-related certifications, and demonstrating experience in the maintenance of centralised air conditioning systems. Bidders are expected to showcase relevant past work and compliance with industry standards to be considered for this contract.
Vendors must adhere to specific technical specifications which include comprehensive knowledge of HVAC systems, diagnostic methods, and maintenance practices. They should have trained personnel capable of performing regular inspections and emergency repairs, ensuring that systems operate efficiently and safely.
The financial requirements necessitate that vendors provide a detailed breakdown of proposed service charges, including any applicable taxes, parts and labor costs. Bidders should demonstrate their financial stability and capacity to fulfill the contract without exceeding budget expectations.
Proposals must be submitted online via the designated tender portal. Accepted document formats typically include PDFs for technical and financial proposals. Bidders must ensure all required documents are uploaded correctly, in specified formats, to avoid disqualification.
Yes, there are specific benefits for MSEs, which may include preferential evaluation and financial considerations to encourage participation from smaller vendors. Topics regarding MSE advantages will be highlighted during the evaluation process to promote equal opportunities in government tenders.
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