Tender Title: Printing and Photocopying Services

Reference Number: GEM/2025/B/6116355

Issuing Authority/Department: Health and Family Welfare Department Delhi

Tender Description:

The Health and Family Welfare Department Delhi is inviting bids for the procurement of Printing and Photocopying Services. This tender involves providing onsite photocopying services with operators, which includes the supply of paper for production. The services mandated under this tender are essential for the efficient functioning and dissemination of information across various health and family welfare initiatives within the department.

Scope of Work and Objectives:

The primary objective of this tender is to ensure streamlined and quality photocopying services to support the daily operations of the Health and Family Welfare Department. The scope of work encompasses the following aspects:

• Providing onsite photocopying services for various types of documents including A4 and A3 sizes.
• Supplying paper within the specified weight range of 65-75 gsm.
• Ensuring that the photocopying services are executed in monochrome, as required for official documentation.

Bidders should detail their capacity to deliver up to 5200 copies as stipulated in the tender documents. Services will be rendered at designated government locations to ensure timely delivery and execution.

Eligibility Criteria:

Eligible participants in this tender include:

• Registered entities capable of providing onsite photocopying services with a valid operational license.
• Previous experience in handling projects of a similar nature will be advantageous.
• Bidders should meet all local compliance regulations and demonstrate capability through documentation.

Technical Requirements:

Bidders are required to present detailed technical specifications, including:

• Machinery capabilities suited for high-volume photocopying.
• Operational plans for delivering services at governmental offices.
• Staff qualifications and any previously acquired certifications relevant to photcoping operations.

Financial Requirements:

Bidders must provide a comprehensive financial proposal that outlines:

• Proposed pricing per copy for both A4 and A3 sized documents.
• Any necessary costs associated with the supply of paper and operational charges.
• Submission of an Earnest Money Deposit (EMD) as prescribed in the tender guidelines.

Document Submission Details:

All proposals, along with requisite documents, must be submitted in accordance with the tender specifications. Electronic submissions may be acceptable depending on department policies.

Special Provisions:

• Benefits for Micro, Small, and Medium Enterprises (MSEs) or startups may apply, promoting inclusivity in participation.
• Compliance with "Make in India" policies is encouraged, ensuring local content in procurement efforts.

Evaluation Process:

The evaluation will be two-fold, assessing both technical capabilities and financial bid submissions. Factors include:

• Quality and speed of service provided.
• Competitive pricing.
• Experience and qualifications of the bidding entity.

Delivery Locations:

Services will be conducted at predetermined locations within Delhi, as specified in the tender documents.

Contact Information:

Interested bidders may obtain further clarification by contacting the Health and Family Welfare Department via the official channels provided in the tender notices. Direct personal inquiries should refrain from being speculative.