Health and Family Welfare Department Delhi Tenders (GEM/2025/B/6164138)
Hiring of Electric Vehicles (Short Term) for Delhi Govt. Users - Hyundai KONA Electric; 2400 KMs pe
Tender Timeline
Tender Title
Hiring of Electric Vehicles (Short Term) for Delhi Govt. Users - Hyundai KONA Electric
Reference Number
GEM/2025/B/6164138
Issuing Authority
The issuing authority for this tender is the Health and Family Welfare Department, Delhi. This department is responsible for ensuring the well-being and health services for the citizens of Delhi.
Scope of Work and Objectives
The primary objective of this tender is to encourage the hiring of electric vehicles (EVs), specifically the Hyundai KONA Electric, for government use within Delhi. The services are expected to cover a total of 2400 KMs per month, with the vehicles being utilized for up to 10 hours a day. By implementing this initiative, the government aims to promote sustainable transportation solutions while minimizing the carbon footprint associated with conventional vehicles.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with the relevant authorities.
- Demonstrate previous experience in providing similar services (hiring electric vehicles).
- Maintain all necessary licenses and permits as mandated by local regulations.
- Comply with all compliance requirements set forth by the issuing authority.
Technical Requirements
Bidders must ensure that the vehicles provided for hire meet specific technical specifications, including but not limited to:
- Compliance with all international and national safety standards.
- Automatic battery recovery systems and electric charging capabilities.
- Adequate seating capacity, comfort, and accessibility features as mandated for government users.
Financial Requirements
The tender includes certain financial stipulations that bidders should be aware of:
- A valid earnest money deposit (EMD) as specified will be required at the time of submission.
- Bidders must provide comprehensive financial proposals that detail costs, potential payment terms, and any applicable taxes.
- Submitting pricing must align with competitive market standards to ensure fair assessment during evaluations.
Document Submission Details
Interested bidders must prepare and submit all required documents through the official portal, ensuring that their submissions are complete and compliant with the tender specifications. Documents should include:
- Bid proposal
- Company registration documents
- Previous work experience
- Financial proposals
Special Provisions
The tender may include special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups to encourage their participation in government initiatives. This may involve relaxed eligibility criteria, access to financial support, or assistance in the registration processes to enhance the participation of smaller firms in tendering processes.
Evaluation Process
The evaluation of bids will follow a structured process based on predefined criteria, including:
- Technical specifications compliance
- Financial competitiveness
- Proposed delivery timelines
- Quality and safety standards of the vehicles offered
- Previous experience with government projects
Delivery Locations
The successful bidder will be required to deliver vehicles primarily within the Delhi region, addressing multiple government facilities and locations as requested by the Health and Family Welfare Department.
Contact Information
For further inquiries or clarifications regarding this tender, potential bidders should refer to the official department communication channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant local authorities, demonstrating prior experience in providing similar vehicle hiring services, and possessing necessary licenses. Additionally, bidders must comply with all specified regulations and safety standards.
Bidders must submit various required certificates, including company registration, tax compliance documents, and any permits necessary for providing electric vehicle services. Additional certifications that attest to the safety and environmental standards of the vehicles should also be included to ensure compliance with government regulations.
To participate in the tender, companies must complete the registration process through the official government procurement portal. Registration typically involves submitting company details, proof of eligibility, and any other required documentation while ensuring adherence to the guidelines set forth by the Health and Family Welfare Department.
Bidders should submit all documents in accepted document formats such as PDF and Microsoft Word. It’s crucial to ensure that documents are properly formatted, clearly organized, and easy to read to facilitate efficient evaluation by the reviewing committees.
The earnest money deposit (EMD) is a security measure that bidders must submit with their proposals. The exact amount and payment method will be detailed in the tender documents. The EMD ensures seriousness in bids and will be refunded to unsuccessful bidders post-evaluation, while successful bidders may be required to provide further performance security during contract execution.
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