Tender Title: Entry and Mid Level Laptop - Notebook
Reference Number: GEM/2025/B/6139624
Issuing Authority
This tender is issued by the Health and Family Welfare Department, Kerala. The department is responsible for enhancing health services and ensuring the welfare of the community through reliable procurement processes.
Scope of Work and Objectives
The primary objective of this tender is to procure Entry and Mid Level Laptops intended for administrative and operational use within various healthcare facilities under the jurisdiction of the Health and Family Welfare Department, Kerala. A total of 6 laptops are to be supplied, designed to support essential healthcare operations, enabling efficient management and dissemination of health services.
Eligibility Criteria
Bidders must meet specific eligibility requirements to qualify for this tender. These may include being a registered entity under relevant local or central regulations, possessing necessary certifications for the hardware to be supplied, and demonstrating prior experience in similar projects.
Technical Requirements
The technical specifications for the laptops must adhere to contemporary standards, ensuring they are suitable for healthcare applications. This includes requirements for processing power, memory, storage capacity, and compatibility with commonly used software in healthcare environments. Bidders are encouraged to reference industry standards and best practices in their submissions.
Financial Requirements
Bid proposals must include a detailed cost breakdown, including unit prices, applicable taxes, and overall total costs. All bidders are required to submit proof of financial stability, such as recent financial statements, as part of their documentation.
Document Submission Details
Interested bidders should prepare a comprehensive submission package that includes technical and financial documents, a signed bid agreement, and any other relevant information. All submissions must be delivered through the designated electronic procurement platform in an accepted format by the tender closing date.
Special Provisions
This tender aims to promote inclusion. Therefore, provisions for Micro, Small, and Medium Enterprises (MSMEs) and startups are available to ensure equitable participation in the procurement process. These provisions might include reduced fees or enhanced evaluation criteria favoring smaller entities.
Evaluation Process
The evaluation of bids will be conducted based on technical qualifications and financial viability. A committee will assess all proposals against standard benchmarks, prioritizing quality, cost-effectiveness, and compliance with specified requirements.
Delivery Locations
The laptops are to be delivered to designated healthcare facilities as instructed in the final purchase order. Bidders should anticipate transportation logistics and ensure timely delivery.
Contact Information
For additional queries or clarifications related to this tender, please reach out to the administrative office of the Health and Family Welfare Department, Kerala.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant local or central government compliance. Bidders must also possess valid certifications related to the hardware, along with a proven track record in supplying similar technology products. All bidders should ensure that their submission adheres to the guidelines provided by the Health and Family Welfare Department, Kerala, to avoid disqualification.
Bidders must provide specific certificates to ensure compliance with the technical specifications and industry standards. These may include safety certifications, warranty documentation, and proof of compliance with environmental regulations. Submissions lacking the required documentation may be deemed non-compliant and rejected during the evaluation phase.
To participate in this tender, bidders must complete the registration process on the designated electronic procurement platform. This typically involves creating an account, providing business credentials, and submitting necessary documentation to verify eligibility. Prospective bidders should ensure they check the portal regularly for updates regarding the tender.
The payment terms generally specify conditions under which payments will be made post-delivery. This may include full payment upon successful receipt and verification of the laptops, or a milestone payment structure based on delivery phases. Bidders are encouraged to clearly outline any payment conditions in their proposals.
Yes, this tender includes specific benefits for MSEs to promote their participation. This may involve preferential treatment during the evaluation process and potential financial incentives. Compliance with local procurement policies and the ‘Make in India’ initiative will further support the inclusivity goals set forth in this tender.
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