Health and Family Welfare Department Tamil Nadu Tenders (GEM/2025/B/6128911)
High End Desktop Computer
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Tender Title: High End Desktop Computer
Reference Number: GEM/2025/B/6128911
Issuing Authority: Health and Family Welfare Department, Tamil Nadu
Scope of Work and Objectives
The objective of this tender is to procure high-end desktop computers for the Health and Family Welfare Department of Tamil Nadu. These computers are crucial for enhancing operational efficiency in various health and administrative functionalities. The scope includes the supply of four high-performance desktop units that match the specified technical requirements to support resource-intensive applications and data management tasks within the department.
Eligibility Criteria
To be eligible for bidding, suppliers must meet the following criteria:
- Must be a registered entity with a valid trade license.
- Compliance with all relevant local and national regulations.
- Previous experience in supplying IT hardware to government departments or large corporations is preferred.
- Suppliers should be able to provide a warranty and support for the equipment supplied.
Technical Requirements
The high-end desktop computers should meet the following specifications:
- Multi-core processor (minimum 6 cores) with a clock speed of at least 3.0 GHz.
- Minimum RAM of 16 GB, with options for upgrades.
- High-capacity SSD of at least 512 GB or more.
- Dedicated graphics card capable of handling advanced software applications.
- Required ports and connectivity standards (USB 3.0, HDMI, Ethernet, etc.).
- Capable of running Windows 10 or later operating systems.
Financial Requirements
Bidders must present a detailed financial proposal that outlines:
- Pricing for each unit, inclusive of taxes and any additional charges.
- Payment terms and conditions must comply with standard government procurement guidelines.
- Earnest Money Deposit (EMD) may be required as part of the bidding process.
Document Submission Details
Interested bidders must prepare and submit the following documents:
- Technical proposal detailing compliance with specifications.
- Financial proposal outlining pricing and payment terms.
- Registration certificates and relevant compliance documents.
- Any additional documentation as specified in the tender guidelines.
All submissions should be made electronically via the designated procurement portal before the stipulated deadline.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. Benefits include:
- Priority in evaluation processes for those meeting MSE and startup criteria.
- Relaxation of certain eligibility constraints to foster competition and innovation.
Evaluation Process
Bids will be evaluated based on predefined criteria that encompass:
- Compliance with technical specifications and quality standards.
- Pricing competitiveness.
- Delivery timelines.
- After-sales support provisions.
Bidders will be notified of the evaluation results following the completion of the assessment process.
Delivery Locations
Successful tenderers will be required to deliver the high-end desktop computers to designated government facilities located in Tamil Nadu as instructed by the Health and Family Welfare Department.
Contact Information
For any questions regarding the tender, please refer to the public procurement site of the Health and Family Welfare Department, Tamil Nadu, where contact details and further clarifications can be sought.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid legal documentation and compliance with local regulations. Companies must demonstrate prior experience in supplying IT equipment, especially to government bodies. Furthermore, the bids must include warranties and support services to ensure sustainability of the high-end desktop computers provided.
Suppliers must have several key certifications such as a valid trade license, GST registration, and any specific IT hardware supplier certification relevant to their offerings. Companies should ensure all documentation is up-to-date and available to support their experience in the field of desktop computer supply.
Documents for this tender must be submitted electronically through the designated procurement portal. All formats must comply with guidelines established in the tender documentation, which typically includes PDF for technical proposals and Excel spreadsheets for financial quotes. Ensure all files are clearly labeled and organized.
The Earnest Money Deposit (EMD) is a security deposit that typically amounts to a small percentage of the total bid value. Detailed payment terms will be outlined in the tender documentation, emphasizing the terms of payment upon delivery and installation of the high-end desktop computers, often requiring submission of invoices and necessary compliance documentation.
Yes, MSEs are encouraged to participate as part of the government’s initiative to promote local businesses. The tendering process may offer certain relaxations in eligibility criteria, priorities during evaluation, and potential financial incentives that enhance the opportunity for MSEs to win contracts in public procurement, aligning with policies that foster local economic growth.
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