Tender Title:
Tablet Based Biometric Attendance System (V2)
Reference Number:
GEM/2025/B/6169625
Issuing Authority:
Health Department, Haryana
The Tablet Based Biometric Attendance System (V2) tender is an invitation for bids aimed at implementing a cutting-edge biometric attendance solution within the state of Haryana. This innovative system aims to enhance attendance monitoring across various organizations and educational institutions by leveraging tablet technology and biometric verification.
Scope of Work and Objectives
The selected vendor will be responsible for providing Tablet Based Biometric Attendance Systems that include installation, configuration, maintenance, and support. These systems should ensure accurate attendance tracking, facilitate reporting, and streamline administrative workflows. The overarching goal is to improve efficiency and reduce attendance-related discrepancies.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Must be a registered entity in accordance with local regulations.
- Must possess a valid GST registration.
- Demonstrable experience in providing biometric attendance solutions.
Technical Requirements
The Tablet Based Biometric Attendance System must meet several technical requirements:
- Operating System compatibility.
- Ability to capture fingerprints, facial recognition capabilities, and integration with existing systems.
- Real-time data sync with a centralized management dashboard.
Financial Requirements
Bidders are required to submit a financial proposal detailing costs associated with the provision of the biometric systems, including:
- Equipment costs.
- Installation and configuration expenses.
- Any ongoing support and maintenance charges.
Document Submission Details
Interested parties must submit their proposals electronically through the designated procurement platform. All required documentation, including eligibility certificates, technical specifications, and financial proposals, should be uploaded in accepted formats by the stipulated deadline.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible vendors will receive preferential treatment during the evaluation phase, promoting inclusive participation in government procurements.
Evaluation Process
The evaluation will be based on a comprehensive assessment of technical specifications, previous experience, financial bids, and value-added services. Proposals will be shortlisted based on predetermined criteria, prioritizing those that meet the technical and financial benchmarks.
Delivery Locations
The systems will be deployed across various departments and educational institutions in Haryana. The selected vendor must be prepared to facilitate installations at multiple designated locations.
Contact Information
For any inquiries regarding the tender, bidders can reach out to the Health Department, Haryana through the official communication channels provided on the procurement platform.
By participating in this tender, vendors have the opportunity to contribute to the modernization of attendance tracking systems, thereby enhancing accountability and operational efficiency in governmental and educational institutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST registration, and demonstrating prior experience in delivering biometric attendance solutions. Bidders must be compliant with local regulatory norms to ensure eligibility for this tender.
The technical specifications include compatibility with standard operating systems, capability for capturing both fingerprints and facial recognition, and seamless integration with existing management systems. The system should also enable real-time data synchronization and have an intuitive user interface for easy operation.
The payment terms will be detailed in the final agreement between the parties. Typically, payments may be milestone-based, with portions paid upon successful delivery, installation, and acceptance of the Tablet Based Biometric Attendance System. Detailed terms will be aligned with the bidding proposals.
The evaluation and selection process will involve a detailed review of submitted proposals based on technical compliance, financial submissions, and overall value offered. Qualified bids will be shortlisted for further consideration, and vendors may be contacted for clarifications.
Yes, there are specific provisions for MSEs included in this tender. MSEs will receive priority during the evaluation phase, reflecting efforts to promote inclusivity and support for smaller enterprises in government procurements, thus encouraging a diverse pool of bidders.
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