Tender Title: Entry and Mid Level Desktop Computers
Reference Number: GEM/2025/B/6068681
Issuing Authority: Higher and Technical Education Department, Jharkhand
The Entry and Mid Level Desktop Computers tender seeks bids from qualified suppliers to procure a total of 164 desktop computers. This initiative is part of a broader effort to enhance educational resources and technology access in institutions overseen by the Higher and Technical Education Department, Jharkhand. This tender aims to equip educational facilities with modern computing solutions, thereby facilitating improved learning experiences for students.
Scope of Work and Objectives
The primary objective of this tender is to acquire desktop computers suitable for entry and mid-level academic needs. Suppliers must ensure that the computers meet the specified technical requirements and quality standards, which include hardware specifications, operating systems, and software compatibility necessary for educational usage. The expected outcome is to improve the educational environment through the provision of reliable and efficient computing devices.
Eligibility Criteria
Eligible bidders must be registered entities, preferably with a history of supplying similar technological products to educational institutions. All bidders are required to have valid certifications that comply with local procurement regulations. Companies must demonstrate experience in fulfilling government contracts and show financial stability.
Technical Requirements
The desktop computers must adhere to the following technical specifications:
- Processor: Minimum dual-core processor.
- RAM: At least 8GB DDR4.
- Storage: Minimum 1TB HDD or SSD equivalent.
- Operating System: Pre-installed licensed Windows or compatible OS.
- Warranty: Minimum of 1 year on parts and labor.
Financial Requirements
Bidders must submit a detailed financial proposal, including cost breakdowns that specify unit prices, taxes, and any applicable fees. A transparent pricing approach will facilitate the evaluation process.
Document Submission Details
Bidders are required to submit all relevant documents in accepted formats (e.g., PDF, Word) to ensure they meet the submission criteria. The submission should include:
- Copy of registration and relevant certificates.
- Technical proposal outlining compliance with specifications.
- Financial proposal as outlined above.
Special Provisions
Provisions are made for Micro, Small, and Medium Enterprises (MSEs). Companies classified as startups may also receive support benefits, thus encouraging their participation and promoting local business growth.
Evaluation Process
The evaluation of proposals will follow a structured methodology, assessing technical competency, financial viability, and compliance with eligibility criteria. The lowest priced compliant bid will be prioritized, ensuring optimization of resources while maintaining quality standards.
Delivery Locations
The delivery of the desktop computers will be made to specified educational institutions across Jharkhand, as directed by the issuing authority.
Contact Information
For any queries related to the tender, participants can contact the department through official communication channels available on their website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid operational licenses, and having a track record of supplying similar products or services. Bidders may be required to submit proof of financial stability and experience in fulfilling government contracts. It is essential to meet all specifications outlined in the tender document for successful qualification.
Bidders must provide several certificates that demonstrate compliance with industry standards. This includes a valid business registration certificate, manufacturer warranty certifications, and any specific quality assurance certificates relevant to computer hardware. These documents ensure that the products meet the required quality and regulatory standards.
The registration process involves creating an account on the tendering portal where the tender is published. Vendors will need to fill out the necessary forms, submit required documentation, and comply with specific guidelines as set by the Higher and Technical Education Department in Jharkhand. This ensures that they are eligible to participate in the bidding process.
Bidders may be required to pay an Earnest Money Deposit (EMD) as part of the submission process. This deposit serves as a precautionary measure and assures the department of the bidder’s commitment to the tender process. The exact amount and payment terms will be specified in the tender documentation.
Submission methods typically include electronic submissions through the designated tendering platform. Participants should carefully review submission guidelines, ensuring all required documents are completed and submitted in the accepted formats, such as PDF or Word, before the deadline. Proper adherence to submission protocols is critical for successful bid consideration.
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