Tender Title: Operation and Maintenance Services of Power Generator (DG-Set) - Package 1
Reference Number: GEM/2025/B/6145814
Issuing Authority: Higher Education Department, Assam
The Operation and Maintenance Services of Power Generator (DG-Set) - Package 1 tender aims at providing comprehensive operation and maintenance services for diesel generator sets. The core objective of this tender is to ensure the consistent and efficient operation of power generation equipment, critical for facilitating uninterrupted power supply in higher education institutions across Assam.
Scope of Work and Objectives
The successful bidder will be responsible for the operational and maintenance tasks involving diesel generator sets, ensuring maximum uptime and minimal downtime during operational hours. Key services included in the scope of work are scheduled maintenance, emergency repairs, and regular inspections to ensure compliance with safety and operational standards. The tender specifically highlights the need for well-trained manpower to handle operation tasks efficiently, targeting up to 500 operational hours.
Eligibility Criteria
Bidders responding to this tender must meet a set of eligibility requirements which includes being a legal entity capable of providing the required services. All participating firms should possess relevant experience in operating and maintaining diesel generators, particularly in the educational or institutional sector.
Technical Requirements
The technical requirements for this tender necessitate bidders to showcase their capability in operating and maintaining DG sets. This includes presenting documented evidence of technical staff qualifications, prior successful projects, and any relevant certifications in maintenance of generator equipment.
Financial Requirements
Bidders must demonstrate financial viability through the submission of financial statements, bank details, and any other relevant documents that reflect the firm’s capacity to undertake the project. Additionally, companies may be required to submit a performance security deposit as part of the financial prerequisites.
Document Submission Details
The documents necessary for submission include a valid registration certificate, detailed proposal showcasing the understanding of the scope of work, and a comprehensive price schedule. Bidders are advised to follow the specified format for documentation to ensure compliance with tender requirements.
Special Provisions
The tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs), as well as startups which may be entitled to benefits aimed at promoting growth and participation in government contracts. These provisions acknowledge the importance of fostering local businesses in the operational framework.
Evaluation Process
The evaluation process will be strictly adhered to by the Tender Evaluation Committee, which will assess proposals based on technical and financial criteria. The selection will be made based on the best value for money approach, focusing on pricing, compliance with technical specifications, and past performance.
Delivery Locations
The services are required to be provided at designated educational institutions across Assam that utilize the diesel generator sets for continuous power supply.
Contact Information
For any inquiries or additional information surrounding this tender, interested bidders are encouraged to reach out to the Higher Education Department, Assam through the formal channels provided in the tender documentation.
By providing efficient and reliable maintenance services for DG sets, this tender seeks to enhance the operational capabilities of educational institutions in Assam, ensuring that they are equipped with the necessary power resources to support their educational mandates.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of providing operation and maintenance services for diesel generators. Bidders must possess relevant industry experience and demonstrate technical competence in managing DG sets within educational institutions. Compliance with local regulations and successful past performance in similar projects may also be considered.
The required certificates include documentation showcasing technical staff qualifications, valid business registration, and any applicable safety compliance certifications. Bidders should be prepared to provide evidence of prior successful maintenance operations and relevant credentials to substantiate their capabilities.
The registration process typically involves submitting a formal bid proposal along with necessary documentation to the Higher Education Department. Details about document formats and submission guidelines should be outlined in the tender documentation.
Bidders must adhere to the accepted document formats as specified in the tender invitation. Commonly accepted formats include PDF or DOC for textual documents and any specific templates provided by the issuing department should be utilized to avoid disqualification.
The tender includes provisions designed to support Micro, Small, and Medium Enterprises (MSEs). These benefits can include relaxation in eligibility criteria, reduced earnest money deposit requirements, and a more straightforward evaluation process aimed at leveling the playing field for smaller firms participating in government contracts.
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