Tender Title: Entry and Mid Level Desktop Computer
Reference Number: GEM/2025/B/6120536
Issuing Authority: Higher Education Department, Assam
The Higher Education Department, Assam invites bids for the supply of Entry and Mid Level Desktop Computers. This tender aims to procure a total of 24 units to enhance the technological infrastructure within educational institutions. The primary objective is to equip these institutions with modern computing resources, thereby facilitating improved educational delivery and student engagement.
Scope of Work and Objectives
The scope of this tender encompasses the supply of high-quality desktop computers that meet specified technical requirements. The successful bidder will be responsible for delivering the computers to designated educational institutions as per the delivery schedule provided post-evaluation. Bidders are expected to outline how their offerings will enhance educational outcomes through improved digital accessibility.
Eligibility Criteria
To be eligible for this tender, bidders must meet certain criteria which includes being a registered business entity within India, complying with all relevant business regulations, and having a demonstrated experience in supplying computing equipment. The bidders must also have valid certifications that confirm their status and comply with required quality standards.
Technical Requirements
The technical requirements for the desktop computers include:
- Processor: Minimum Quad-Core
- RAM: At least 8GB
- Storage: SSD of 256GB or higher
- Operating System: Pre-installed Windows 10 or equivalent
- Warranty: Minimum of one year
It is crucial that all proposed devices meet or exceed these specifications to qualify for evaluation.
Financial Requirements
Bidders must provide a bid price for the total quantity specified, along with detailed pricing breakdowns. Additionally, bidders are required to furnish proof of financial stability, which may include recent financial statements, to ensure the capability to fulfill the order without substantial risk.
Document Submission Details
Interested bidders must submit their bids through the designated online platform. All required documents must be uploaded in the specified formats, and bids should be structured as either a single packet or multiple packets as per the rules set within the tender requirements.
Special Provisions
This tender has special provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and Startups. These entities are encouraged to participate and may enjoy benefits such as reduced financial criteria and enhanced evaluation scores. It is essential for eligible bidders to highlight their MSE/startup status during the submission process.
Evaluation Process
The evaluation of bids will follow a stringent process assessing both technical and financial proposals. Criteria will include compliance with technical specifications, pricing competitiveness, and the bidder's track record in similar procurements. Preference may be given to bidders who promote 'Make in India' initiatives, contributing to local industry support.
Delivery Locations
Delivery will be required at specified educational institutions within Assam, details of which will be provided during the contract award process. Bidders must include transportation and logistics arrangements in their proposals.
Contact Information
For further inquiries regarding this tender, interested parties are encouraged to check the official government procurement website for up-to-date contact information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participation in this tender include being a registered entity in India, compliance with governmental regulations, and a demonstrated history in supplying computing equipment. Bidders must also possess relevant qualifications, licenses, and certifications to meet the stringent criteria set forth in the bid package.
The technical specifications required for the desktop computers include a minimum Quad-Core processor, no less than 8GB of RAM, a storage capacity of at least 256GB SSD, and a pre-installed Windows 10 operating system. Bidders must ensure that all provided units meet or exceed these benchmarks to be eligible for evaluation.
For this tender, an Earnest Money Deposit (EMD) is typically required to secure the bid and demonstrate the bidder’s commitment. The amount of the EMD will be specified in the comprehensive tender documents. Bidders must provide the EMD along with their submission to qualify for the bidding process.
Bids must be submitted through the designated online procurement platform. It is important for bidders to follow the specified format for document uploads, ensuring all required documentation is provided clearly and correctly. Bids can be structured as either a single packet or multiple packets, based on the instructions provided in the tender documentation.
Yes, there are specific benefits for MSEs in this tender process. MSE bidders may enjoy relaxed eligibility criteria and additional evaluation points during the selection process. This initiative supports local entrepreneurs and encourages participation from smaller enterprises, driving regional economic growth.
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