Higher Education Department Delhi Tender by Indraprastha Institute Of Information Technology (iiit) (GEM/2025/B/6157424)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: GEM/2025/B/6157424
Issuing Authority: Higher Education Department Delhi
Scope of Work and Objectives
The Multifunction Machine MFM (V2) tender aims to procure innovative and versatile multifunction machines that comply with modern educational requirements. The objective is to enhance the educational capabilities and operational efficiency of institutions under the Higher Education Department. The selected vendor will be responsible for providing a comprehensive supply of multifunction machines designed for performance, durability, and user-friendliness.
Eligibility Criteria
Eligible bidders must possess a valid firm registration and demonstrate the capability to deliver high-quality multifunction machines. Bidders must also prove their operational legitimacy by showcasing past work experience in similar projects and meeting regulatory requirements as mandated by the relevant authorities.
Technical Requirements
The Multifunction Machines must meet the following specifications:
- Advanced printing, scanning, and copying functionalities
- Energy-efficient operation
- Compliance with industry standards for quality and safety
- User friendly interface and integration capabilities for educational institutions
Financial Requirements
Bidders are required to demonstrate sound financial health, which includes submitting recent financial statements and proof of the ability to fulfill the financial commitments associated with this tender. The preferred vendors should provide pricing structures that highlight value for money while ensuring quality.
Document Submission Details
Bidders must submit their proposals electronically through the GEM portal in the required formats. All necessary documentation must be formatted correctly and complete to avoid disqualification. Incomplete submissions or those failing to follow stipulated guidelines will be automatically rejected.
Special Provisions
Provisions will be made for Micro, Small, and Medium Enterprises (MSEs) and startup businesses, which may include relaxed eligibility criteria and assistance in documentation. This fosters inclusivity and encourages participation from diverse businesses.
Evaluation Process
The evaluation will include a rigorous assessment of proposals based on technical and financial criteria. The bid submissions will be reviewed by a panel of experts who will score the submissions on their quality, compliance, and overall value proposition.
Delivery Locations
The successful bidder will need to coordinate delivery directly to various educational institutions under the purview of the Higher Education Department Delhi. Exact delivery locations will be provided to the selected vendor upon finalization of the contract.
Contact Information
Further inquiries on this tender can be directed to the official representative of the Higher Education Department Delhi. Additional contact details may be available on the GEM portal, ensuring that all potential bidders have access to the necessary support throughout the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bidders include being a registered entity with valid certifications and a proven track record in supplying multifunction machines. Bidders must demonstrate compliance with all relevant legal and regulatory frameworks, ensuring they can meet the demands of the tender successfully.
Bidders are required to submit proof of certifications that validate their operational credentials, including quality assurance and compliance with industry standards relevant to multifunction machines. These may include ISO certifications and any applicable licenses necessary for the operation of their business and product offerings.
The registration process involves creating an account on the GEM portal and submitting the requisite documentation, including business registration and financial statements. Bidders must ensure all forms are completed accurately and submitted in the specified formats to gain access to the tender application.
Accepted document formats for submission typically include PDF, DOCX, and JPEG files. Bidders should ensure that all files are clear, legible, and adhere to the technical specifications outlined in the official tender documentation.
Bidders are required to submit an Earnest Money Deposit (EMD) as part of their bid submission. Additionally, upon winning the contract, they must provide performance security to ensure compliance with all contract terms. Payment terms will be discussed post-award, focusing on milestone-based releases.
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