Tender Title: Multifunction Machine MFM (V2)

Reference Number: GEM/2025/B/6105929

Issuing Authority:
The Higher Education Department Haryana is responsible for issuing this tender, seeking qualified vendors to provide high-quality multifunction machines.

Scope of Work and Objectives

The primary objective of this tender is to procure two units of Multifunction Machine MFM (V2). These machines are essential for enhancing educational facilities and resources within the higher education institutions of Haryana. The successful vendor will deliver multifunction machines that encompass various functionalities including printing, scanning, and copying, which are crucial for efficient administrative and academic operations.

Eligibility Criteria

To qualify for submission, vendors must meet the following eligibility requirements:

• Must be a registered entity in India.
• Should comply with relevant government regulations and policies.
• Must have experience in supplying similar equipment.
• Appropriate certifications might be necessary, confirming the vendor's compliance with industry standards.

Technical Requirements

The Multifunction Machine MFM (V2) should meet specific technical specifications to ensure optimal performance:

• Print Speed: Minimum X pages per minute
• Connectivity options: Wi-Fi, USB, and Ethernet
• Maximum Paper Capacity: Y sheets
• Supported Paper Sizes: A4, A5, A6

Additionally, all machines supplied must adhere to industry-standard quality specifications ensuring durability and efficiency.

Financial Requirements

Vendors must submit a financial proposal outlining the cost for the units and any additional charges for installation and maintenance. Transparent pricing is essential to facilitate the evaluation process of bids.

Document Submission Details

All proposals and necessary documents must be submitted through the designated online portal or in physical form at the specified office of the Higher Education Department. It is crucial that all documents are complete and submitted before the deadline to prevent disqualification.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate. There might be benefits in terms of reduced bidding fees or priority in the evaluation process as per applicable government policies, including adherence to 'Make in India' initiatives.

Evaluation Process

The evaluation of bids will be conducted based on a detailed assessment of technical compliance, financial factors, and the vendor's experience. Bids will be scrutinized to ensure they meet all outlined requirements.

Delivery Locations

Successful vendors will be required to deliver the multifunction machines to designated higher education institutions in Haryana, with specifics communicated post-award.

Contact Information

For further inquiries or clarifications, interested vendors should consult the official communication channels as provided by the Higher Education Department Haryana during the bidding process.

This tender aims to improve educational infrastructures through the procurement of reliable multifunction machines, promoting efficiency in academic and administrative operations. Interested parties must ensure that their submissions comply with the requirements outlined to enhance their chances of successful selection.