Higher Education Department Haryana Tenders (18e87be8f)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Tender Reference Number: 18e87be8f
Issuing Authority/Department: Higher Education Department Haryana
The Multifunction Machine MFM (V2) tender is issued by the Higher Education Department Haryana with the objective of procuring advanced multifunction machines to facilitate educational institutions across the state. This procurement aims to support the educational infrastructure and improve operational efficiencies in administrative tasks.
Scope of Work and Objectives
The scope of work includes the supply, installation, and maintenance of the specified Multifunction Machines which will serve multiple purposes such as printing, scanning, copying, and faxing. The objectives are to:
- Enhance productivity within educational institutes.
- Ensure reliable technology solutions are available for administrative tasks.
- Promote seamless communication and document handling.
Eligibility Criteria
Participation in this tender is restricted to entities that meet specific eligibility requirements. Bidding entities should be registered businesses with a valid operational license. Additionally, they must demonstrate relevant experience in supplying and maintaining similar machines and must not have any disqualifications as per government policies.
Technical Requirements
The technical requirements dictate that bidders must provide multifunction machines that meet industry standards in terms of functionality and durability. These machines should support high-volume printing capabilities, efficient scanning technologies, and user-friendly interfaces. Preference will be given to technologies with energy-efficient designs and low operational costs.
Financial Requirements
Bidders must submit financial information that includes:
- Proof of financial viability, typically demonstrated through recent financial statements.
- The ability to provide performance security as detailed in the tender documentation.
- Adherence to standard pricing structures while being competitive.
Document Submission Details
Interested parties are required to submit their bids electronically through the designated platform. Bidders must ensure that all necessary documents, including eligibility proofs, technical specifications, and compliance certificates, are uploaded in the accepted formats. A clear outline of the submission process will be provided in the official tender documents.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups will be considered in the evaluation process. Bidders who identify as MSEs or startups may benefit from relaxed qualification criteria and additional support through the procurement process.
Evaluation Process
The evaluation of the bids will be conducted based on several criteria, including technical compliance, financial competitiveness, and the bidder's capability to meet the delivery timelines. The evaluation process is designed to ensure transparency and fairness in awarding the contract to the most suitable vendor.
Delivery Locations
The machines will be delivered to various educational institutions specified by the Higher Education Department across Haryana. Bidders must indicate their capacity to deliver to all designated locations efficiently.
Contact Information
For further information regarding this tender, interested bidders are encouraged to refer to the official documentation where appropriate contact details may be available. It is crucial to communicate clearly for any tender clarifications or inquiries.
In conclusion, the 18e87be8f tender represents a significant opportunity for suppliers in the educational technology sector. By participating, you contribute to enhancing the educational landscape in Haryana.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid operational licenses. Bidders must also demonstrate experience in supplying and maintaining multifunction machines while ensuring compliance with government policies and regulations to avoid disqualification.
All bidders must submit certificates demonstrating compliance with technical requirements, including manufacturer’s certifications for the multifunction machines. Additionally, proof of financial stability, such as recent financial statements, and other compliance documents should be provided to substantiate their bid.
To participate in the tender process, interested bidders must officially register on the designated tender platform. Accepted document formats typically include PDF and Word documents. It is essential that all submitted documents adhere to the specifics outlined in the tender documentation to avoid disqualification.
Payment terms will be outlined in the tender documentation, requiring prevailing practices to ensure timely payments upon successful delivery and installation of the machines. Additionally, bidders may be required to provide performance security in the form of a bank guarantee or similar financial assurance.
Yes, MSEs may benefit from provisions offering more lenient qualification criteria and support in the evaluation process. This is aligned with government policies promoting local business participation in public procurement, enabling local content to contribute towards the regional economy.
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