Higher Education Department Kerala Tender by Directorate Of Technical Education (GEM/2025/B/6151674)
Hot / Cold Water Dispenser (V2)
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Tender Title: Hot / Cold Water Dispenser (V2)
Tender Reference Number: GEM/2025/B/6151674
Issuing Authority: Higher Education Department Kerala
The Hot / Cold Water Dispenser (V2) tender aims to procure advanced water dispensers to enhance the facility services in educational institutions across Kerala. This procurement is pivotal for providing hot and cold water options to students and staff, ensuring they have quick and convenient access to hydration. The successful bidder will be responsible for supplying two units of high-performance water dispensers, designed to meet the needs of diverse educational environments.
Scope of Work and Objectives
The scope of work includes the supply, installation, and maintenance of Hot / Cold Water Dispenser units in specified educational buildings under the jurisdiction of the Higher Education Department in Kerala. The primary objectives are:
- To ensure quality and efficient access to drinking water.
- To promote health and well-being within the educational premises.
- To fulfill the increased demand for hydration solutions in colleges and universities.
Eligibility Criteria
Eligible bidders must be registered entities with a valid GST registration and comply with the local business regulations. Experience with similar procurement or supply contracts would be advantageous. The participation of Micro, Small, and Medium Enterprises (MSEs) is encouraged.
Technical Requirements
Bidders must ensure that the proposed water dispensers meet the following technical specifications:
- Capability to dispense both hot and cold water.
- Energy-efficiency ratings must comply with governmental standards.
- Equipped with advanced filtration systems for water purity.
- Must include user-friendly interfaces for operation.
Financial Requirements
Bidders are required to submit a competitive price proposal that includes all costs associated with delivery and installation. Furthermore, an Earnest Money Deposit (EMD) may be stipulated to ensure the integrity of the bids submitted.
Document Submission Details
All documentation must be submitted electronically through the designated procurement portal. Bidders should ensure the completeness of their submissions, including technical and financial proposals, as incomplete submissions may lead to disqualification.
Special Provisions
This tender allows for benefits under the MSE/Startup provisions. Eligible participants are encouraged to leverage these benefits during the bidding process to promote local entrepreneurship and innovation.
Evaluation Process
The evaluation will assess technical and financial submissions based on predetermined criteria, including quality, price competitiveness, and delivery timelines. The buyers aim to select a partner that not only meets financial criteria but also adheres to high-quality performance standards.
Delivery Locations
The delivery of the water dispensers will be to specified educational institutions across the state. Detailed addresses and logistical arrangements will be discussed upon contract awarding.
Contact Information
For any clarifications or discussions relating to this tender, potential bidders are encouraged to directly contact the Higher Education Department Kerala. Contact specifics will be available in the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses, including GST registration. Bidders should ideally have prior experience in handling similar contracts. Participation by Micro, Small, and Medium Enterprises (MSEs) is particularly encouraged to foster local business involvement.
The technical specifications for the water dispensers mandate that they should effectively dispense both hot and cold water, comply with energy-efficiency guidelines set by the government, and incorporate advanced filtration systems. User-friendly controls are also essential for ease of operation within educational institutions.
The Earnest Money Deposit (EMD) is stipulated to ensure the seriousness of the bids submitted. Typically, the amount is defined in the tender documents and must be submitted along with the bidding proposal. EMDs will be refunded to non-selected bidders post-evaluation, ensuring transparency in the tendering process.
All submission methods are digital, requiring potential bidders to upload their proposals via the designated online procurement platform. It is essential to ensure that the submission is complete, including both technical and financial components, to avoid disqualification.
The tender includes special benefits for Micro, Small, and Medium Enterprises (MSEs), which can include financial concessions or preferential treatment in the evaluation process. This initiative aligns with governmental policies aiming to promote and incentivize local entrepreneurs and startups, facilitating their participation in public procurement activities.
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