Higher Education Department Kerala Tender by University Of Kerala (GEM/2025/B/6159240)
Entry and Mid Level Laptop - Notebook
Tender Timeline
Tender Title:
Entry and Mid Level Laptop - Notebook
Tender Reference Number: GEM/2025/B/6159240
Issuing Authority/Department:
Higher Education Department Kerala
Scope of Work and Objectives:
The purpose of this tender is to invite bids for the procurement of Entry and Mid Level Laptops suitable for educational purposes. The Higher Education Department of Kerala aims to enhance the learning experience by providing quality technology to students and faculty members across various educational institutions. Bidders are required to supply a total of two (2) laptops that meet the specified technical requirements for use in educational settings.
Eligibility Criteria:
To qualify for this tender, bidders must be registered entities capable of fulfilling the outlined requirements. It is essential that the bidders provide evidence of past experience in supplying similar equipment. Compliance with local procurement regulations and adherence to quality standards in the delivery of goods is a must.
Technical Requirements:
The laptops must comply with predefined technical specifications outlined in the tender document, including but not limited to hardware configurations, durability, warranty period, and software requirements. Detailed specifications will ensure the devices are suitable for educational applications and can support standard educational software.
Financial Requirements:
Bidders are expected to demonstrate their financial stability by providing necessary financial statements. Additionally, bidders should note the Earnest Money Deposit (EMD) that must accompany the submission of their bid. Failure to meet these financial commitments may result in disqualification.
Document Submission Details:
All documents must be submitted electronically through the designated tendering platform. Participants are required to include all necessary formal documentation, including bid forms, financial statements, technical specifications, and any additional documentation requested in the tender announcement.
Special Provisions:
This tender recognizes the importance of fostering local businesses. As such, benefits will be given to Micro, Small, and Medium Enterprises (MSEs), along with provisions for startups. These entities are encouraged to participate to help boost local economic growth.
Evaluation Process:
Submissions will undergo a thorough evaluation process assessing both technical and financial proposals. Criteria for evaluation will include compliance with technical specifications, pricing structure, and delivery timelines. Bidders who meet the eligibility criteria will have their proposals reviewed based on the detailed evaluation matrix provided in the documentation.
Delivery Locations:
The final delivery of the laptops will be required at designated educational institutions across Kerala as specified in the agreement post-selection of the winning bid.
Contact Information:
All inquiries regarding this tender should be directed to the appropriate contacts listed in the documentation provided on the tender platform.
Conclusion:
This tender represents an opportunity for qualified bidders to contribute to enhancing educational technology in Kerala. Potential vendors are encouraged to thoroughly review the requirements laid out and submit their best proposals to support this initiative in education.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating past experience in providing similar equipment, and meeting the compliance standards set forth by the Higher Education Department of Kerala. Bidders must ensure they can deliver the required laptops and meet all technical and financial obligations stated in the tender documentation.
Bidders need to provide various certificates, including business registration certificates, tax compliance certificates, and compliance with quality standards relevant to technology procurement. It’s important for bidders to verify all required documentation within the tender guidelines to ensure a complete submission.
Interested bidders need to follow the registration process outlined on the tender platform. This typically involves submitting a registration form, providing necessary business credentials, and possibly undergoing a verification process. It’s crucial to stay updated with the platform and ensure all documentation is correctly filled out.
Accepted document formats generally include PDF, Word documents, and Excel sheets. Bidders must ensure that all submitted documents are formatted accordingly and that any supporting documents are legible and accessible to minimize rejection risks.
The Earnest Money Deposit (EMD) acts as a security measure for the tendering process. Bidders are required to submit an EMD as specified in the tender documentation. This deposit ensures the commitment of the bidder to fulfill the terms of the contract if awarded and protects against non-compliance post-selection.
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