Higher Education Department Kerala Tender by University Of Calicut (GEM/2025/B/6144427)
Split Air Conditioner Including Green AC, Wall Mount Type (V2),Split Air Conditioner (Ceiling Mount
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Tender Title: Supply and Installation of Split Air Conditioners
Reference Number: GEM/2025/B/6144427
Issuing Authority/Department: Higher Education Department, Kerala
The Higher Education Department of Kerala invites bids for the supply and installation of Split Air Conditioners. This tender encompasses a mandate to purchase and properly install a total of four air conditioning units that comply with specified technical standards. The selected bidders will be responsible for providing both the equipment and the installation services, ensuring full compliance with local regulations and standards pertaining to HVAC systems.
Scope of Work and Objectives
The primary objective of this tender is to procure and install various types of Split Air Conditioners, including Green ACs, Wall Mount Type (V2), and Ceiling Mount Types. The units provided must adhere to the standards defined in IS: 1391 (part 2), ensuring high-energy efficiency and environmental sustainability. The scope of work includes:
- Delivery and installation of units at designated locations.
- Providing a warranty for the equipment and its installation.
- Ensuring all equipment meets or exceeds the technical specifications laid out in the tender.
Eligibility Criteria
To qualify for this tender, bidders must meet several eligibility criteria, which generally include:
- Registration as a legal entity in India.
- Relevant experience within the HVAC market, particularly concerning installation and maintenance services.
- Financial stability demonstrated through past project performances and financial statements.
Technical Requirements
Bidders must comply with technical specifications outlined in the tender document, including:
- All proposed units must comply with the IS: 1391 standard.
- Bidders should demonstrate their capability in providing environmentally friendly and high-efficiency air conditioning solutions.
- The technical proposals should detail installation methodologies and timelines.
Financial Requirements
While participating in this tender, the bidders are expected to provide:
- A detailed financial breakdown of costs associated with the supply and installation of the air conditioning units.
- An Earnest Money Deposit (EMD) as specified in the tender documentation to secure the bid.
Document Submission Details
Bidders will be required to submit their proposals electronically, ensuring that all necessary documents, such as technical specifications, financial statements, and compliance certificates, are included. It is imperative that submissions are complete and submitted before the specified deadline.
Special Provisions
There are provisions within this tender to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and Startups, including potential exemptions and facilitation in the bidding process. These provisions aim to promote local businesses and ensure compliance with 'Make in India' initiatives.
Evaluation Process
Bids will undergo a structured evaluation process, emphasizing technical compliance and cost-effectiveness. The evaluation will consider:
- Technical specifications and compliance with the desired standards.
- Pricing and overall financial value offered in the bid.
- Previous experience and proven project success in similar ventures.
Delivery Locations
The Split Air Conditioners are to be delivered and installed at specified locations, determined by the Higher Education Department of Kerala, and details will be provided in the bid documentation.
Contact Information
For further inquiries regarding this tender, bidders can refer to the official contact details provided in the documentation. It is encouraged to direct all questions in writing for clarity and transparency.
This tender represents a significant opportunity for qualified suppliers and contractors to contribute to the sustainable development of educational infrastructures through energy-efficient solutions. Ensure to maintain compliance with all conditions provided and submit bids accordingly to maximize chances of successful selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity in India, demonstrating relevant experience in HVAC projects, and providing evidence of financial stability. Bidders must also ensure their proposals meet the technical specifications outlined in the tender documentation.
Bidders must provide essential certificates that include GST registration, PAN, and any certifications relevant to the HVAC industry. Compliance with IS: 1391 is mandatory, and documentation demonstrating adherence to quality standards must be included with all proposals.
The registration process involves submitting an online proposal as instructed in the tender document. Ensure that all mandatory documents are prepared and submitted according to the guidelines to avoid any disqualifications. Detailed instructions will be available in the tender documentation.
After the bid award, bidders will be required to provide a performance security as a guarantee for the execution of the contract. This often includes a specific percentage of the total bid amount and must be submitted prior to commencing any work or delivery of the air conditioning units.
The evaluation and selection process will focus on both technical compliance and financial competitiveness. Bids that meet the prescribed technical specifications, including quality and performance standards, and present the most advantageous financial terms will be prioritized for awarding the contract. Notifications regarding bid results will be communicated through the channels specified in the tender documentation.
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