Higher Education Department Kerala Tender by University Of Kerala (GEM/2025/B/6174638)
Multifunction Machine MFM (V2)
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Tender Title: Multifunction Machine MFM (V2)
Reference Number: GEM/2025/B/6174638
Issuing Authority/Department: Higher Education Department Kerala
The Higher Education Department of Kerala invites bids for the supply and installation of a Multifunction Machine MFM (V2). This tender aims to enhance the operational efficiency of various educational institutions by providing advanced multifunction capabilities, ensuring streamlined processes in academic and administrative functions.
Scope of Work and Objectives
The primary objective of this tender is to procure a Multifunction Machine (MFM V2) that combines capabilities such as printing, scanning, copying, and faxing in one device. The machine should meet high standards for speed, efficiency, and sustainability, thus addressing the diverse needs of educational institutions throughout the state. The contractor is expected to deliver, install, and provide maintenance services for the duration specified in the contract.
Eligibility Criteria
To be eligible for bidding, interested parties must meet specific criteria, including:
- Being a registered entity with a valid business license.
- Previous experience in supplying multifunction machines or similar equipment.
- Compliance with relevant statutory and regulatory requirements.
Technical Requirements
The Multifunction Machine must meet the following technical specifications:
- High-speed printing capability of up to a specified number of pages per minute.
- Energy-efficient operation, adhering to established energy-saving guidelines.
- Robust scanning features with high-resolution output.
- Compatibility with various operating systems and educational software.
- Provision of warranty and maintenance support.
Financial Requirements
Bidders must demonstrate financial viability by providing relevant documents, including:
- Audited financial statements for the last three years.
- An Earnest Money Deposit (EMD) as per the tender guidelines.
- Pricing structure that outlines costs for equipment and services clearly.
Document Submission Details
Bids must be submitted electronically through the designated government procurement portal. All required documents must be uploaded in the accepted formats outlined in the tender guidelines. Proper formatting and adherence to submission timelines will be evaluated critically.
Special Provisions
This tender acknowledges the significant contributions of Micro, Small, and Medium Enterprises (MSEs) and Startups. Special provisions are in place for these entities, permitting relaxed eligibility criteria, reduced EMD requirements, and encouraging local procurement to promote regional growth.
Evaluation Process
Bids will be evaluated based on a series of criteria, including:
- Compliance with technical specifications.
- Financial viability marked by competitiveness in pricing.
- Prior experience in delivering similar projects.
A comprehensive comparative analysis will be conducted to ensure that the best possible option is selected to fulfill the tender requirements.
Delivery Locations
Successful bidders will be required to deliver the Multifunction Machine to various educational institutions across Kerala, with exact locations specified in the subsequent phases of the contract.
Contact Information
For any inquiries or clarifications regarding this tender, bidders may contact the tender officer at the Higher Education Department of Kerala via the official communication channels provided in the tender document.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, possessing previous experience in supplying multifunction machines or similar technology, and ensuring compliance with all statutory and regulatory obligations. It is essential for bidders to maintain a good financial standing and have the necessary technical expertise to fulfill the requirements of the tender.
The technical specifications for the multifunction machine dictate that it should have high-speed printing capabilities, superior scanning resolution, and energy efficiency. Additionally, it must be compatible with multiple operating systems and come with a comprehensive warranty. Full compliance with specified quality standards is mandatory, ensuring reliability and effectiveness in an educational setting.
Bidders must provide an Earnest Money Deposit (EMD) as specified in the tender guidelines, which serves as a security measure against unfulfilled obligations. Upon the award of the contract, successful bidders will also be required to furnish a performance security, typically a percentage of the contract value, to ensure commitment to quality and timeliness throughout the contract duration.
All required documents must be submitted electronically through the official procurement portal set by the Higher Education Department of Kerala. Accepted document formats and specific submission guidelines are outlined within the tender document. Proper adherence to these submission methods is crucial for maintaining compliance with evaluation processes.
The tender emphasizes supporting Micro, Small, and Medium Enterprises (MSEs) by offering certain advantages, such as reducing EMD requirements and lowering eligibility criteria. There are also provisions that specifically encourage collaborations among startups, aligning with regional economic development goals, and compliance with ‘Make in India’ policies to foster local industry growth.
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