Tender Title: Supply of Entry and Mid-Level Laptops
Reference Number: GEM/2025/B/6163944
Issuing Authority/Department: Higher Education Department, Kerala
The Higher Education Department of Kerala invites tenders for the supply of entry and mid-level laptops as part of their initiative to enhance the computational capabilities in educational institutions across the state. This tender aims to address the increasing demand for reliable and efficient computing solutions within educational setups, ensuring students and faculty have access to essential technology for their academic and professional pursuits.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of six laptops that meet defined specifications aimed at facilitating a dynamic learning environment. The laptops should feature standard specifications necessary to support educational applications and online learning platforms while ensuring durability and efficiency.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Be a registered business entity with a valid GST registration.
- Have experience in supplying laptops or similar electronic equipment.
- Must comply with all relevant procurement laws and regulations of the Government of India.
Technical Requirements
The laptops must conform to the specified technical requirements, which include:
- Minimum processor specifications (e.g., Intel Core i5 or equivalent).
- A minimum of 8GB RAM and 256GB SSD storage.
- Integrated graphics suitable for educational applications.
- Battery life of at least 6 hours and a full HD display.
Financial Requirements
Bidders must submit sufficient financial documentation to demonstrate their capability to fulfill the order. This includes a balance sheet for the past two years, tax compliance certificates, and any relevant financial reports as may be requested by the issuing authority.
Document Submission Details
All relevant tender documents must be submitted in a digital format through the designated government e-marketplace portal. The submission should include:
- Tender application form.
- Financial bids and technical specifications.
- Company registration and compliance certificates.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSMEs) and includes provisions to support startups in compliance with governmental initiatives aimed at promoting local entrepreneurship. This includes simplified evaluation processes and potential financial assistance for qualifying local suppliers.
Evaluation Process
The evaluation of tenders will be conducted based on both technical specifications and financial proposals. Bids will be assessed according to their compliance with the tender requirements and value for money. Qualifying bidders may be called for a presentation and demonstration of products prior to the final selection.
Delivery Locations
Successful bidders will be required to deliver the laptops to specified educational institutions within the state of Kerala as indicated in the purchase order issued post-selection.
Contact Information
For any queries regarding this tender, please refer to the relevant section of the official tender portal for contact details related to the Higher Education Department.
This tender represents an exciting opportunity for suppliers to engage with the educational sector in Kerala and contribute to enhancing the technology landscape within educational institutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under the Companies Act or similar legislation, possessing a valid GST registration, and demonstrating experience in supplying laptops or comparable electronic equipment. Bidders must also adhere to all procurement laws mandated by the Government of India.
The laptops must meet specified technical specifications, including a minimum of Intel Core i5 or equivalent processor, 8GB RAM, and 256GB SSD storage. Additionally, they should support full HD displays and have adequate battery life to facilitate educational activities, along with integrated graphics provisions suitable for various applications relevant to learning.
Payment terms for this tender will typically be outlined in the purchase order following the evaluation and selection process. Usually, payment is structured around milestones such as an advance payment upon order confirmation followed by payments upon successful delivery and acceptance of goods by the educational institutions involved.
All required documents must be submitted electronically through the designated government e-marketplace platform. Accepted formats include PDF for financial documents and Word or Excel formats for other submissions. Bidders are advised to follow guidelines specified in the tender documentation to ensure compliance with submission requirements.
Yes, the tender includes specific provisions to benefit MSMEs. This may involve simplified documentation, potential financial concessions, and a more straightforward evaluation process aimed at encouraging local suppliers and startups in alignment with government policies to strengthen the local economy and promote entrepreneurship in technological sectors.
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