Higher Education Department Kerala Tender by Directorate Of Technical Education (GEM/2025/B/6169545)
Online UPS (V2)
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Tender Title: Online UPS (V2)
Reference Number: GEM/2025/B/6169545
Issuing Authority: Higher Education Department Kerala
The Higher Education Department Kerala is seeking qualified bidders for the tender titled Online UPS (V2). This tender aims to procure a sophisticated Online Uninterruptible Power Supply (UPS) system to ensure uninterrupted power supply for critical educational infrastructure. The objective is to maintain optimal operational efficiency and support the technology needs of educational institutions by providing reliable power management solutions.
Scope of Work and Objectives
The primary scope of work includes the supply, installation, and commissioning of Online UPS systems as specified in the detailed technical requirements. The objectives include:
- Providing specified power capacity and runtime.
- Ensuring compatibility with existing systems and infrastructure.
- Delivering timely maintenance and support services.
Eligibility Criteria
Bidders must fulfill the following eligibility requirements to participate in this tender:
- Must be a registered entity under relevant business laws.
- Demonstrated experience with similar projects in the last few years.
- Must possess all necessary certifications pertinent to power supply systems.
Technical Requirements
Bidders should provide technical specifications of the Online UPS, which should ideally include:
- Input and output power ratings.
- Battery backup capacity.
- Efficiency ratings and compliance with environmental standards.
- Any unique features that enhance performance, safety, and energy efficiency.
Financial Requirements
Suppliers must provide detailed financial commitments as part of the bidding process, including:
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
- Pricing structure outlining product costs, installation fees, and any additional charges.
Document Submission Details
Interested bidders are required to submit all necessary documentation pertaining to their bids, including:
- Qualification documents.
- Technical specifications.
- Financial proposals in specified formats.
All submissions must be made electronically through the designated online portal.
Special Provisions
This tender makes provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages participation from startups. Specific benefits for these entities include:
- Simplified eligibility requirements.
- Possible relaxation in performance security terms.
Evaluation Process
The evaluation of bids will follow a structured process assessing:
- Compliance with technical specifications.
- Financial proposals and overall cost-effectiveness.
- The bidder's experience and qualifications.
Delivery Locations
The successful bidder will be required to deliver the Online UPS systems to specified educational institutions within Kerala, ensuring all installations are completed as per agreed timelines.
Contact Information
For any inquiries or further clarifications regarding this tender, interested parties may contact the issuing authority through the official channels provided in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant certifications, and having prior experience with similar projects. Bidders must ensure they are compliant with all local regulations and demonstrate their capability to deliver quality UPS systems.
Technical specifications for the Online UPS must include details such as input/output ratings, backup duration, and efficiency levels. Bidders are encouraged to highlight any additional features that may enhance the performance or safety of the UPS.
Documents for the Online UPS tender must be submitted through the official electronic portal designated for this process. Bidders need to compile necessary qualification documentation, technical specifications, and financial proposals in the formats specified within the tender documents.
The tender for the Online UPS includes provisions aimed at supporting MSEs and startups, offering relaxed eligibility criteria and potentially lower performance security requirements. These initiatives are aligned with government policies to promote inclusivity and encourage local entrepreneurship.
Payment terms are specified in the tender documents and typically include details on the Earnest Money Deposit (EMD) and performance security. The evaluation criteria focus on technical compliance, pricing, and the bidder’s experience, ensuring that the selected vendor meets all requirements effectively.
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