Tender Title: Supply and Installation of Multifunction Machines and Printers

Tender Reference Number: GEM/2025/B/6200874
Issuing Authority: Higher Education Department Uttarakhand

The Higher Education Department Uttarakhand is inviting bids for the supply and installation of multifunction machines (MFM), as well as computer printers. This tender is aimed at streamlining the operations within educational institutions by providing essential office equipment. The intention is to enhance productivity and provide cutting-edge technology in various departments.

Scope of Work and Objectives

The scope of this tender includes the procurement and installation of a total of 31 units of multifunction machines and computer printers. These machines are expected to fulfill various functions such as printing, scanning, copying, and faxing to cater to the diverse needs of educational institutions. The primary objective is to ensure all participating institutions are well-equipped with modern technological tools that meet educational and administrative requirements effectively.

Eligibility Criteria

To be eligible to submit a proposal, bidders must fulfill the following requirements:

• Must be a registered entity under the relevant government or private sector laws.
• Must possess adequate experience in the supply of office equipment, particularly multifunction machines and printers.
• Compliance with all relevant regulatory and industry standards.

Technical Requirements

Bidders are required to provide equipment that meets or exceeds the following specifications:

• Multifunction machines must have capabilities for printing, scanning, copying, and faxing.
• Printers must include color and monochrome options, with a minimum printing speed of 20 pages per minute.
• Compatibility with standard software applications used in educational institutions.

Financial Requirements

Bidders must demonstrate financial viability through:

• Submission of financial statements for the past three years.
• Evidence of the ability to deliver the products without financial hindrances.

Document Submission Details

All proposals must include the following documents for a complete submission:

• Proposal letter
• Technical specifications of the equipment
• Financial bid detailing the cost breakdown
• Copies of relevant certificates and registrations

Special Provisions

Special provisions offer benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. This is to encourage participation from smaller entities which align with governmental policies.

Evaluation Process

The evaluation of bids will follow a structured method:

• Technical evaluations will be conducted to ensure compliance with specifications.
• Financial offers will subsequently be assessed based on the best value proposition, taking into consideration price and overall equipment performance.

Delivery Locations

The delivery of the equipment should be made to designated locations specified by the Higher Education Department within Uttarakhand.

Contact Information

For queries related to this tender, participants are encouraged to reach out to the Higher Education Department Uttarakhand through the official communication channels available on their website.

This tender represents an excellent opportunity for suppliers of multifunction machines and printers to contribute to enhancing education through technology while promoting healthy competition within the market.