Tender Title: Procurement of Spares for Winder and Hoisting System
Tender Reference Number: 23e05ae6
Issuing Authority/Department: Hindustan Copper Limited, Ministry of Mines

Scope of Work and Objectives:
The objective of this tender is to procure essential spare parts for the Winder and Hoisting system, which is crucial for the operational efficiency and safety of mining operations. The estimated total quantity required is 24 units, encompassing various components such as air regulators, solenoid valves, air filters, coils, air lubricators, and shuttle valves. Each component plays a significant role in ensuring that the hoisting systems operate smoothly under specified conditions.

Eligibility Criteria:
To qualify for this tender, bidders must be registered entities with valid licenses to operate in the mining spares procurement sector. They must demonstrate experience in similar projects, possessing the capacity to deliver the specified components within the stipulated timeframe. Compliance with all relevant regulatory guidelines and standards is mandatory, ensuring that the bidders can meet technical and operational requirements.

Technical Requirements:
The spares to be procured include specific technical standards. Components such as the air regulator (size 1, operating pressure 100 Psi, model AIRMAX JHR 15) and various solenoid valves must comply with the operational specifications mentioned in the bid documentation. Bidders should provide detailed technical specifications for each item listed, emphasizing quality standards that align with industry benchmarks.

Financial Requirements:
Bidders must present a detailed quotation that includes all relevant costs associated with the procurement of the indicated spares. This includes taxes, shipping, and any additional charges related to compliance and execution. Provision of a competitive price is crucial, coupled with a transparent breakdown of costs.

Document Submission Details:
Interested bidders are required to prepare and submit their bids in accordance with the outlined submission methods. Documents must be provided in accepted electronic formats, ensuring all necessary information is included for evaluation. Each submission must also include a declaration of compliance with tender regulations.

Special Provisions:
Consideration will be given to Micro, Small, and Medium Enterprises (MSEs) during the evaluation phase. To promote local businesses, startups may also benefit from preferential treatment in the procurement process. Proposals that comply with 'Make in India' policies, which advocate the use of local materials and labor, will be prioritized.

Evaluation Process:
Submissions will be evaluated based on a predefined set of criteria which includes technical compliance, financial viability, and capability of meeting delivery timelines. A structured scoring system will be applied to ensure fairness in the selection of successful bidders. Shortlisted bidders may be invited for additional clarification or documentation review before a final decision is made.

Delivery Locations:
The successful bidder will be required to deliver the items to designated locations as specified during the tender process. Delivery schedules must align with operational requirements to minimize disruptions in mining activities.

Contact Information:
For any queries related to this tender, interested parties should refer to the official contact details provided in the tender documentation.