Tender Title: Hiring Xerox Copier Machine (Print, Copy and Scan) for a period of 2 years
Tender Reference Number: GEM/2025/B/6174338
Issuing Authority/Department: HINDUSTAN COPPER Limited, under the Ministry of Mines
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the hiring of a Xerox Copier Machine capable of performing essential functions such as printing, copying, and scanning. The contract will span a period of two years and aims to ensure the provision of efficient and reliable services to meet the operational needs of Hindustan Copper Limited. The successful bidder will deliver a machine that meets all specified technical nuances and operational standards ensuring seamless workflow.
Eligibility Criteria
To participate in this tender, bidders must fulfill certain eligibility requirements. Entities must be registered and compliant under prevailing norms relevant to supplying services and equipment to government bodies. Necessary documentation showcasing compliance to local regulations and certificates reflecting prior experience with similar contracts may also be required.
Technical Requirements
The technical specifications for the Xerox copier include but are not limited to:
- Multi-functionality for print, copy, and scan operations
- High print resolution and speed
- Energy efficiency and minimal footprint
- User-friendly interface and robust technical support
Bidder's proposals must explicitly detail compliance with these technical specifications to be considered eligible.
Financial Requirements
Interested parties must provide comprehensive financial proposals that include not just rates but also any additional costs associated with installation, maintenance, or operational support. Financial stability and the capability to manage contracts of this scale are crucial for consideration.
Document Submission Details
Bids should be submitted electronically through the prescribed portal. Documents must adhere to the specified formats and include all required certifications and proposal details. All submissions must be complete and correctly formatted to avoid disqualification.
Special Provisions
The tender offers potential benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups, promoting increased participation from these sectors. It encourages innovation and supports local manufacturing under programs like ‘Make in India.’
Evaluation Process
An evaluation committee will assess bids based on predefined criteria, which include pricing, adherence to technical specifications, and compliance with eligibility requirements. A price evaluation will be executed to determine cost-effectiveness while ensuring quality.
Delivery Locations
The delivery of the hired Xerox Copier machine will be at designated locations specified by Hindustan Copper Limited, ensuring accessibility for routine operations.
Contact Information
For additional inquiries, interested bidders are encouraged to refer to the official documents or platforms as detailed in the tender communication. Establishing direct communication for clarification on specific requirements is advisable, ensuring all bidders are accurately informed.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity compliant with relevant local laws. Bidders must provide necessary documentation, including proof of previous contracts and certifications demonstrating their capability to deliver services required by Hindustan Copper Limited.
The technical specifications require the machine to offer printing, copying, and scanning capabilities, with high-resolution output, quick processing speed, and user-oriented features. Bidders must demonstrate that their offering meets these standards in their proposals.
During the registration process, bidders must submit valid business certifications, proof of prior experience, financial statements reflecting sustainability, and adherence to standards associated with government contracts. Proper documentation ensures smoother processing of bids.
The Earnest Money Deposit (EMD) is required as a security for the submission of bids and is typically a percentage of the bid amount. Exact figures can be outlined in the tender documentation, and it must be submitted alongside other required documents.
Yes, there are significant benefits for Micro, Small, and Medium Enterprises (MSEs). These include a simplified bidding process, financial aids, and preferential treatment during selection, reflecting the government’s commitment to support local businesses and startups under initiatives like ‘Make in India.’
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders