Home and Hill Affairs Department West Bengal Tender by State Crime Records Bereau (GEM/2025/B/6175101)
Barcode Reader Equipment (V2),bar code printer
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Tender Title: Barcode Reader Equipment
Tender Reference Number: GEM/2025/B/6175101
Issuing Authority/Department: Home and Hill Affairs Department, West Bengal
The Home and Hill Affairs Department of West Bengal is issuing this tender for the procurement of Barcode Reader Equipment (V2) and related equipment, specifically barcode printers. The objective of this tender is to acquire a total of 1344 units, catering to the department's operational needs for efficient data management and tracking in various administrative applications.
Scope of Work and Objectives
The primary objective of this tender is to provide high-quality barcode reading and printing solutions. Bidders are expected to deliver equipment that meets the operational standards required for effective and reliable performance in essential activities related to data capture and management. The awarded contractor will be responsible for supply, delivery, and any initial setup required to ensure the equipment meets the specifications outlined in this document.
Eligibility Criteria
Eligible bidders must be registered entities with the capacity to fulfill the order quantity. They should have prior experience in supplying barcode equipment, possess requisite business licenses, and be compliant with local regulations. Additionally, companies with experience in directly supplying governmental departments will be given preference.
Technical Requirements
The submission must include details about the technical specifications of the proposed barcode reader equipment and printers, including but not limited to scanning resolution, read speed, and connectivity options. The equipment should support leading barcode standards and come with a user manual along with warranty information for any defects.
Financial Requirements
Bidders must submit a financial proposal that includes pricing for the required quantity, warranty options, and after-sales support. Each bid will be evaluated based on cost-effectiveness while maintaining compliance with technical requirements.
Document Submission Details
All proposals and necessary documents must be submitted electronically through the appropriate bidding platform. The documents should include a comprehensive bid detailing technical specifications, pricing quotes, certificates of registration, compliance declarations, and any other pertinent information requested in the tender announcement.
Special Provisions
Special consideration will be given to Micro, Small, and Medium Enterprises (MSEs), encouraging them to participate in this tender. MSEs may be eligible for certain benefits under relevant government policies, promoting inclusivity in global supply chains.
Evaluation Process
The evaluation of bids will be based on technical merit and financial offer. An evaluation committee from the Home and Hill Affairs Department will assess submissions and ensure compliance with all prescribed criteria. After evaluating the technical specifications, a comparative financial evaluation will follow.
Delivery Locations
The delivery of barcode equipment is required at designated locations specified by the Home and Hill Affairs Department in West Bengal. Successful bidders will be responsible for coordinating delivery logistics and ensuring that the equipment arrives on schedule and in good condition.
Contact Information
For any inquiries regarding this tender, bidders should refer to the official communication channels provided within the tender announcement. Ensure that you consult the relevant platforms for ongoing updates and detailed guidelines.
In summary, this tender represents a significant opportunity for qualified suppliers in the field of barcode reading technology to partner with the West Bengal government, contributing to enhanced operational efficiency through advanced equipment solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses, proven experience in supplying barcode equipment, and compliance with local regulations. Interested bidders must demonstrate prior experience, particularly with government entities, and possess necessary documentation that validates their business operations and capabilities in fulfilling the tender specifications.
Bidders must submit up-to-date certificates of business registration, tax compliance, and any specific industry certifications relevant to barcode reader equipment. It is essential to include quality assurance certifications that demonstrate adherence to international standards, ensuring the equipment’s performance and reliability in various operational contexts.
Submissions must be made through the designated electronic bidding portal. Bidders should prepare a comprehensive electronic package containing technical and financial documents in the required accepted formats such as PDF and Word. It is crucial to follow the submission guidelines meticulously to ensure compliance and consideration for evaluation.
Upon award of the tender, successful bidders may be required to provide a performance security that ensures compliance with the terms of the contract. This security might typically range from 5% to 10% of the total contract value and must be maintained for the duration of the contract to safeguard the interests of the Home and Hill Affairs Department.
Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply for this tender, with specific provisions made to afford them advantages in the bidding process. These benefits include access to reserved contracts, relaxed eligibility norms, and preference in technical evaluations, ultimately supporting government policies aimed at enhancing local content and procurement rules.
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