Tender Title: Tablet Based Biometric Attendance System (V2)

Reference Number: GEM/2025/B/6174629

Issuing Authority: Home and Hill Affairs Department, West Bengal

The Home and Hill Affairs Department of West Bengal is inviting bids for the procurement of a Tablet Based Biometric Attendance System (V2). This initiative aims to enhance the attendance tracking systems across various departments and institutions, ensuring accuracy and efficiency in attendance management.

Scope of Work and Objectives

The principal objective of this tender is to supply and implement a comprehensive Tablet Based Biometric Attendance System that incorporates modern biometric features for effective attendance tracking. The awarded vendor will be responsible for delivering 204 units of the device, training staff on its usage, and providing adequate technical support post-installation.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

• Be a registered business entity with valid licenses.
• Have demonstrated experience in providing biometric attendance systems or similar technology.
• Submit all required documentation, including business registration and financial stability evidence.

Technical Requirements

Bidders must provide technical specifications for the Tablet Based Biometric Attendance System, which should include:

• Compatibility with existing infrastructure.
• Biometric features such as fingerprint recognition and facial recognition.
• User-friendly interface and comprehensive reporting capabilities.
• Robust data security measures to protect sensitive information.

Financial Requirements

Bidders must submit a comprehensive financial proposal that includes:

• Pricing for individual units and total bid price.
• Tax implications and any additional fees associated with the procurement.
• Payment terms, which will be agreed upon post-selection.

Document Submission Details

All required documents must be submitted electronically through the specified submission portal. Bidders should ensure that all documents are legible and adhere to the allowed formats, including PDF and Word documents.

Special Provisions

To encourage participation by Micro, Small, and Medium Enterprises (MSEs) and startups, the department has outlined special provisions:

• MSEs may benefit from reduced eligibility requirements.
• Startups may qualify for support services and additional guidance through the procurement process.

Evaluation Process

The evaluation of submitted bids will be conducted based on the following criteria:

• Compliance with technical specifications.
• Financial competitiveness.
• Experience and previous project success.
• After evaluation, the selected vendor(s) will be notified regarding their bid status.

Delivery Locations

The delivery of the biometric attendance systems will be required at designated locations across the Home and Hill Affairs Department’s various offices throughout West Bengal.

Contact Information

For further inquiries regarding this tender, bidders are encouraged to contact the Home and Hill Affairs Department directly using the officially provided communication channels.

The successful implementation of the Tablet Based Biometric Attendance System (V2) will significantly enhance attendance management and reinforce accountability within the workforce.