Tender Title: Toner Cartridges and Ink Cartridges Supply

Reference Number: GEM/2025/B/6154906

The Home and Hill Affairs Department West Bengal invites interested suppliers to submit their bids for the procurement of Toner Cartridges / Ink Cartridges / Consumables for Printers. This tender adheres to regulations aimed at ensuring that all procurement activities are carried out in a transparent, efficient, and competitive manner.

Scope of Work and Objectives

The primary objective of this tender is to source 50 units of toner and ink cartridges, catering to the printing needs of the department. Suppliers are expected to provide quality products that meet the specified criteria outlined in the technical requirements section. The initiative aims at ensuring operational efficiency through the uninterrupted supply of consumables necessary for daily administrative functions.

Eligibility Criteria

To qualify for this tender, suppliers must meet several eligibility requirements. This includes being a registered entity eligible to conduct business in West Bengal, and the necessary certifications proving they are authorized to supply toner and ink cartridges. Suppliers must also demonstrate prior experience in dealing with government agencies or large organizations in the supply of similar products.

Technical Requirements

Bidders must provide cartridges that comply with the following technical specifications:

• Compatibility with popular printer models as specified by the department.
• Certifications confirming the quality and reliability of the cartridges.
• Provision of warranty terms, ensuring post-sale support and quality assurance.

Financial Requirements

All bidders must submit financial documents that showcase their capacity to fulfill the order. This includes:

• Bank statements.
• Proof of previous sales of similar items.
• Detailed pricing structures for the cartridges that will be supplied.

Document Submission Details

Submissions must be completed online as part of the bidding process through the designated e-procurement platform. Bidders are required to upload their proposals including technical and financial documents as stipulated in the bid instructions. It's critical that all documents adhere to the accepted formats detailed in the submission guidelines.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) stand to benefit from this tender, with provisions in place to encourage their participation. Startups are also encouraged to apply as part of the government's initiative to foster smaller enterprises.

Evaluation Process

Bids will be evaluated based on several criteria including compliance with technical specifications, cost-effectiveness, and the capacity to deliver on time. The selection process is designed to ensure a fair evaluation of all proposals submitted in response to this tender.

Delivery Locations

Successful bidders will be required to deliver the toner and ink cartridges to specified locations within West Bengal as per the agreement stipulated in the contract.

Contact Information

For any inquiries related to the tender, interested parties are encouraged to reach out directly to the Home and Hill Affairs Department West Bengal. The official contact details can be found on the department’s procurement page.

This tender represents a significant opportunity for suppliers of printing consumables to engage with a key government department, promoting a collaborative working relationship.