Tender Title: Supply of High-End Desktop Computers, Video Conferencing Cameras, and Online UPS
Reference Number: GEM/2025/B/6133709
Issuing Authority/Department: Home and Hill Affairs Department, West Bengal

Scope of Work and Objectives

The purpose of this tender is to invite bids for the supply of a range of high-quality technological equipment including High-End Desktop Computers, Video Conferencing Cameras, and Online UPS systems. The objective is to enhance the technological capabilities within the Home and Hill Affairs Department of West Bengal, thereby facilitating effective communication, data processing, and backup power solutions for ongoing departmental projects.

This tender encompasses a total quantity of 9219 units, categorized as follows:

• High-End Desktop Computers
• Video Conferencing Cameras / Web Cameras
• Online Uninterruptible Power Supplies (UPS)

These systems are aimed at meeting the diverse technical demands of the department, ensuring that all products are capable of integrating seamlessly into existing infrastructure while fulfilling specific operational requirements.

Eligibility Criteria

Bidders must meet the following eligibility criteria to be considered for this tender:

• Registered as a legal entity with appropriate professional licenses.
• Proven experience in supplying similar items to government or large institutional clients.
• Compliance with all applicable laws and regulations governing the supply of electronic and technological equipment.

Technical Requirements

Bidders are required to provide detailed specifications and compliance with industry standards related to:

• High-Speed Performance: High-End Desktop Computers must support high processing speeds and advanced graphics capabilities suitable for multitasking and demanding applications.
• Video Conferencing Quality: Cameras should offer HD or higher resolution with integrated audio capabilities for seamless communication.
• Reliability and Efficiency: Online UPS must provide continuous power support with adequate backup time, meeting or exceeding minimum efficiency ratings.

Financial Requirements

Interested bidders must submit:

• A detailed financial proposal outlining pricing, taxes, and any applicable fees.
• Evidence of financial stability, which may include bank statements or balance sheets for the last two financial years.

Document Submission Details

All bids must be submitted electronically through the designated government portal. Required documents typically include:

• Company registration certificate.
• AUDIT financial statements.
• Certificate of compliance with statutory obligations (such as GST registration).

Bidders should ensure all documents are complete and submitted before the closing date specified in the tender notice.

Special Provisions

There are provisions for Micro, Small, and Medium Enterprises (MSEs) and preferred bidding processes for startups. Identified benefits might include reduced eligibility criteria and relaxation in terms of performance security requirements. Bidders claiming MSE status must provide relevant documentation to avail of these benefits.

Evaluation Process

The evaluation of bids will be conducted based on a scoring matrix that considers technical specifications, price competitiveness, vendor experience, and compliance with the requirements set forth in this tender notice. Each proposal will undergo a thorough review, and bidders may be requested for clarifications as needed.

Delivery Locations

Products are to be delivered to specified central and regional offices of the Home and Hill Affairs Department in West Bengal. The final quantities and distribution points will be communicated in the purchase order following the tender closure.

Contact Information

While specific contact details are not available in this document, potential bidders are encouraged to monitor the official government procurement website for further communications regarding this tender.