Tender Title: Writing and Printing Papers Conforming to IS 1848 (Part 1)
Tender Reference Number: GEM/2025/B/6166019
Issuing Authority/Department: Home Department, Gujarat
The tender for Writing and Printing Papers Conforming to IS 1848 (Part 1) is being issued by the Home Department of Gujarat. This tender invites suppliers to provide a total quantity of 2,200 units of writing and printing papers. The objective is to ensure the procurement of high-quality paper supplies that meet the stringent specifications set forth by the Indian standard.
Scope of Work and Objectives
The primary scope of work encompasses the supply of writing and printing papers adhering to the quality standards specified in IS 1848 (Part 1). Suppliers are expected to deliver paper that meets durability and usability standards suitable for various official documentation and printing needs within government departments. This tender aims to foster quality supplies that contribute to efficient operation and communication in government functions.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, which include being a registered entity with valid certifications and operational capabilities to meet the demand outlined. The suppliers are expected to demonstrate their experience in delivering quality paper supplies and provide references from previous clients if necessary.
Technical Requirements
Bidders must ensure that the writing and printing papers conform exactly to the specifications set forth in IS 1848 (Part 1). This includes the quality of the fiber used, the weight, the brightness, and the smoothness of the paper. A compliance certification must accompany the submission, confirming that all products meet the standards stipulated by the Indian Bureau of Standards.
Financial Requirements
Bidders must submit financial documents that include details such as pricing breakdown, terms of payment, and any applicable taxes. The cost should reflect competitive pricing while maintaining quality standards. Suppliers will be evaluated not just on the lowest price but also on overall cost-effectiveness and quality assurance.
Document Submission Details
All necessary documents for the tender must be submitted electronically through the designated procurement portal. Each bidder should ensure that their submission is complete and all forms are duly signed and dated as required. Incomplete submissions or missing documents may lead to disqualification.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) to encourage participation from smaller suppliers. Special benefits will be extended to MSEs to promote local businesses. Furthermore, startups that meet the necessary criteria will also be given preference as part of an inclusive procurement policy.
Evaluation Process
The evaluation of bids will follow a two-step process. Firstly, submissions will be assessed against technical requirements to ensure compliance with IS 1848 (Part 1). Following this verification, financial proposals will be analyzed for cost, value, and alignment with quality standards. Bidders might need to participate in a presentation or demonstration to better showcase their offerings, if requested.
Delivery Locations
The successful bidder will be responsible for the delivery of writing and printing papers to designated government locations across Gujarat. Detailed logistics including delivery timelines will need to be coordinated directly with the Home Department post-award.
Contact Information
For any queries regarding the tender, interested bidders are encouraged to contact the Home Department directly through designated communication channels provided in the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having a valid registration certificate, and prior experience in the supply of writing and printing papers. Bidders should also demonstrate compliance with industry standards and submit references from previous contracts to ascertain their capability to fulfill the tender demands.
Bidders must provide compliance certifications confirming that the papers meet IS 1848 (Part 1) standards. This includes documentation indicating the quality of raw materials used, manufacturing processes, and any relevant industry certifications that enhance the credibility of the offered products.
The registration process involves creating an account on the designated procurement portal, completing the necessary profile, and providing essential documents including business licenses and previous performance evidence. Interested suppliers should ensure that their registrations are completed well ahead of the submission deadline to avoid last-minute complications.
Payment terms will be specified in the tender documentation. Generally, suppliers may expect part payment upon delivery and successful inspection of the writing and printing papers, with the balance payable upon the submission of all required compliance documentation and completion of any applicable testing.
This tender provides advantages such as reduced bidding fees, preference in bid evaluation, and additional support for MSEs to encourage participation. Furthermore, the government aims to promote local businesses, giving MSEs a platform to contribute to governmental operations while supporting the economy.
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