Tender Title: Annual Maintenance Service - Air Conditioner

Tender Reference Number: GEM/2025/B/6152233

Issuing Authority/Department

This tender is issued by the Home Department of Gujarat, responsible for ensuring the optimal functionality of air conditioning systems within government facilities through effective maintenance services.

Scope of Work and Objectives

The tender encompasses the provision of annual maintenance services for air conditioning units across various government facilities. The objective is to ensure that all air conditioning systems function efficiently throughout the year, minimizing breakdowns and enhancing air quality. The successful bidder will be required to perform regular inspections, servicing, and emergency repairs as needed.

Eligibility Criteria

To qualify for consideration, bidders must meet the following eligibility criteria:

• The bidder should be a registered entity in India.
• A valid GST registration and PAN necessary for tax compliance must be provided.
• Demonstrated experience in providing similar maintenance services, preferably for governmental entities or large organizations.

Technical Requirements

Bid proposals must clearly outline the technical specifications, including:

• Details of the maintenance methodology.
• A list of qualified technicians with relevant experience.
• Tools and technology to be utilized in service delivery.
• Compliance with any regulatory standards concerning air conditioning maintenance.

Financial Requirements

Bidders should provide a detailed financial proposal that includes:

• Pricing structure for services offered.
• Indication of any additional costs not covered in the proposal.
• Any applicable taxes and fees, which must be clearly stated.

Document Submission Details

Interested bidders must submit their proposals via the appropriate submission platform as specified in the tender guidelines. All documents must be submitted in the accepted formats as outlined in the tender documentation to ensure evaluation.

Special Provisions

This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). Applicants must indicate their MSE status in their submissions to be eligible for the related benefits.

Evaluation Process

The evaluation of the submitted bids will be conducted based on:

• Compliance with the eligibility and technical requirements.
• Financial viability and competitiveness of pricing.
• Overall experience and capacity to deliver the required services.

Delivery Locations

Services will primarily be required within government premises located throughout Gujarat. Specific locations will be detailed during the contract finalization stage.

Contact Information

For further inquiries related to this tender, bidders may contact the issuing department at the provided email address associated with the tender, ensuring all communications are directed appropriately.