Tender Title: Writing and Printing Papers Conforming to IS 1848 (Part 1)

Reference Number: GEM/2025/B/6165569
Issuing Authority/Department: Home Department Gujarat

The tender for Writing and Printing Papers Conforming to IS 1848 (Part 1) is a crucial opportunity for suppliers in the printing and materials industry. The purpose of this tender is to procure a total quantity of 3,000 units of high-quality writing and printing papers that meet the industry standards outlined in IS 1848 (Part 1). The primary objective of this procurement is to ensure the smooth functioning of various departments under the Home Department of Gujarat by providing them with the necessary writing materials.

Scope of Work and Objectives

This tender encompasses the supply of writing and printing papers of specific grades and qualities that adhere strictly to the Indian Standard (IS 1848). Bidders are required to provide papers that are suitable for various uses, including but not limited to letterheads, administrative documentation, and publications. The ultimate goal is to source efficient, cost-effective, and high-standard paper materials that can facilitate daily operations within the government departments.

Eligibility Criteria

Bidders interested in participating in this tender must fulfill specific eligibility criteria. This includes being a registered supplier with necessary licenses and certifications that validate their ability to supply the specified materials. Companies must also demonstrate previous experience in supplying similar products to government or private sector organizations.

Technical Requirements

The technical requirements for this tender mandate that all writing and printing papers must conform to IS 1848 (Part 1). Bidders should provide specifications and certifications proving compliance with these standards. Details such as paper thickness, weight, brightness, and other relevant characteristics must be documented and submitted with the bid.

Financial Requirements

Bidders are expected to provide a competitive financial proposal that includes itemized costs based on quantity and specific product requirements. The proposal should also clarify payment terms, as well as any potential additional costs associated with delivery and handling.

Document Submission Details

All required documentation must be submitted electronically or in hard copy as specified in the tender guidelines. Bidders should ensure that all submissions are complete, including technical specifications, company credentials, and the financial proposal. Late or incomplete submissions may lead to disqualification from the tender process.

Special Provisions

The tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include reduced financial security requirements or relaxation in eligibility criteria, aimed to foster a more inclusive bidding process.

Evaluation Process

The evaluation process will be conducted by the Home Department officials and will consider the compliance of bids with technical specifications, pricing, delivery timelines, and the overall capability of the bidder. A transparent scoring system will be used to rank bids effectively.

Delivery Locations

Bidders should account for delivery logistics as the papers are to be delivered to designated locations as specified in future communications. The capability to deliver to multiple locations efficiently will be taken into consideration during the evaluation phase.

Contact Information

For any inquiries related to this tender, potential bidders are encouraged to refer to the official contact channels provided in the tender documentation. Transparency and clear communication will be maintained throughout the tender process to support all bidders.

In summary, the GEM/2025/B/6165569 tender presents a substantial opportunity for qualified suppliers in the writing and printing sector to collaborate with the Home Department of Gujarat by providing high-quality standards of paper that are essential for governmental functions. This initiative not only enhances the quality of materials in governmental use but also encourages the growth and participation of smaller businesses in government procurements.