Tender Title: Supply of Toner Cartridges / Ink Cartridges / Consumables for Printers
Reference Number: GEM/2025/B/6154730
Issuing Authority/Department: Home Department, Gujarat
Tender Overview
The GEM/2025/B/6154730 tender encompasses the procurement of toner cartridges, ink cartridges, and other consumables for printers. The primary objective of this tender is to streamline the supply chain for essential printing materials that cater to various operational needs within government departments. The issuing authority seeks competitive bids to ensure the provision of high-quality products that meet the required specifications.
Scope of Work and Objectives
The scope of work under this tender includes the supply of a total quantity of 556 toner cartridges and consumables. Bidders are expected to provide a complete list of all items being offered, ensuring they align with the technical requirements outlined by the Home Department. The successful bidders will facilitate the procurement of necessary printing materials that support efficient operations across various government functions.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Registered as a recognized business entity in India.
- Possess a valid GST registration.
- Demonstrated experience in supplying similar products to government or large private sector entities.
Technical Requirements
Bidders must provide toner and ink cartridges that comply with the following technical specifications:
- Products must be original or compatible with existing printers used by the Home Department.
- Performance benchmarks consistent with industry standards.
- Compliance with applicable quality standards for cartridges.
Financial Requirements
Eligible bidders will need to showcase their financial stability through:
- Submission of audited financial statements for the last two fiscal years.
- Providing a Performance Security equivalent to a specified percentage of the total bid amount to guarantee product delivery as per agreed terms.
Document Submission Details
All proposals must be submitted electronically via the designated government e-Procurement portal. Required documents include:
- Bid submission form.
- Proof of eligibility.
- Technical compliance documents.
- Financial statements.
Special Provisions
The tender includes special considerations for Micro, Small, and Medium Enterprises (MSEs) and startup entities, promoting their participation by providing a relaxed eligibility framework and potential benefits in terms of evaluation scoring.
Evaluation Process
Bids will undergo a thorough evaluation based on the following criteria:
- Compliance with technical specifications.
- Financial bids presented.
- Past performance and reliability in supply capabilities.
- Additional points awarded to MSEs and startups.
Delivery Locations
Successful bidders will be expected to deliver commodities across specified delivery locations within Gujarat, as defined in the final procurement agreement.
Contact Information
For queries or additional information, bidders can refer to the official communication channels provided on the e-Procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with proof of GST registration and past supply experience in toner cartridges or related consumables. Bidders must also meet compliance standards outlined in the tender documentation.
Bidders must provide a valid GST registration certificate, and proof of business registration. Additionally, any certifications related to product quality standards, if applicable (e.g., ISO certifications), should be included in the submission.
To participate in the tender, potential bidders must complete their registration on the government e-Procurement portal. The registration process generally requires submitting business details and necessary documentation, including GST information.
The accepted document formats typically include PDF and Excel files. Bidders should ensure that all documents adhere to the specified format guidelines indicated in the tender announcement on the e-Procurement platform.
Bidders must submit an Earnest Money Deposit (EMD), which is a security amount calculated as a percentage of the total bid value. This deposit acts as a financial guarantee and must be included with the bid submission.
Yes, the tender provides specific considerations for MSEs, allowing for easier eligibility and additional points during evaluation. Compliance with ‘Make in India’ policies is encouraged, ensuring a focus on local manufacturing.
Bidders must submit their proposals digitally through the government e-Procurement portal. Timelines for submissions will be outlined within the tender documents but typically align with standard government procurement guidelines.
The payment terms will be finalized in accordance with the agreed-upon procurement contract, generally stipulating that payments will be processed post-delivery and upon successful inspection of the supplied goods.
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