Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis for SUV/MUV

Tender Reference Number: GEM/2025/B/6141259

Issuing Authority/Department

Home Department Jammu and Kashmir

Scope of Work and Objectives

The tender aims to procure vehicle hiring services specifically for SUVs and MUVs on a per vehicle-day basis. The overarching objective is to ensure efficient transportation services that meet the varied needs of governmental operations. This tender is an essential component in facilitating mobility within the state, especially for administrative tours, fieldwork, and other official duties.

Eligibility Criteria

To be eligible for this tender, bidders must be a registered entity with a valid business license. The bidders should demonstrate a strong financial background and must not have any ongoing legal disputes that could affect their ability to deliver the required services. Furthermore, businesses must possess at least a minimum fleet size as per specified guidelines to ensure consistent service delivery.

Technical Requirements

Bidders must provide documentation confirming the availability of a fleet of SUVs and MUVs that meet the stated specifications. The vehicles should be in good working condition, compliant with the latest safety and regulatory standards. All vehicles must come equipped with GPS tracking systems and should adhere to the environmental and emission regulations set forth by local authorities.

Financial Requirements

All bidders are required to submit a comprehensive financial proposal that outlines the per vehicle-day rate for the hiring of vehicles. This must include any additional charges that may apply, such as fuel costs, driver remuneration, and maintenance. Bidders must provide evidence of their financial stability, including audited financial statements for the past two years.

Document Submission Details

All bids must be submitted electronically through the applicable bidding portal. Bidders are responsible for ensuring that all required documents are uploaded within the stipulated timeframe. Late submissions will not be entertained. It is crucial for bidders to double-check that all documentation, including eligibility proofs, technical specifications, and financial proposals, is complete before submission.

Special Provisions

In an effort to promote inclusivity, this tender provides special benefits for Micro, Small, and Medium Enterprises (MSEs) and startup ventures. These entities will receive additional points during the evaluation process, encouraging a diverse participation and promoting local business growth within the state.

Evaluation Process

Upon submission, bids will be meticulously evaluated based on predefined criteria, including technical compliance, financial competitiveness, and the qualifications of the bidders. Shortlisted bidders will be contacted for further negotiation and clarification, should it be deemed necessary. The evaluation committee will ensure transparency and fairness throughout the selection process.

Delivery Locations

The required services will mainly be utilized across various districts in Jammu and Kashmir, ensuring accessibility to both urban and rural areas. Bidders should indicate their capacity to provide services within these regions.

Contact Information

For any queries or clarifications regarding this tender, bidders can refer to the official contact details provided on the bidding portal. It is recommended to address any questions regarding the submission process, eligibility criteria, or technical specifications through official channels to obtain accurate information.

This tender provides an excellent opportunity for service providers in the vehicle hiring sector to contribute to the efficient functioning of the Home Department in Jammu and Kashmir.