Home Department Kerala Tender by Police Department (GEM/2025/B/6142959)
Passenger Car
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Tender Title: Supply of Passenger Cars
Reference Number: GEM/2025/B/6142959
Issuing Authority/Department: Home Department, Kerala
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 5 Passenger Cars for official use under the Home Department of Kerala. The cars are expected to be of high standards, equipped with the latest safety features and suitable for both urban and rural access. The cars will be used for transportation of official personnel and need to meet specified performance and safety benchmarks.
Eligibility Criteria
Eligible bidders must be registered entities with demonstrable experience in supplying automobiles, particularly passenger vehicles. Companies must be compliant with all regulatory requirements pertaining to the automotive industry and possess a valid registration under GST. Additionally, bidders should have a proven track record in successfully delivering comparable projects within the past five years.
Technical Requirements
The proposed Passenger Cars must meet specific technical specifications which include:
- Engine capacity between 1.2L and 2.5L
- Compliance with BS VI emission standards
- Minimum crash test rating of 4 stars
- Inclusion of essential safety features such as airbags, ABS, and EBD
- Fuel efficiency ratings that meet or exceed 15 km/l
Financial Requirements
Bidders must provide financial statements indicating sufficient funds or credit facilities to meet the procurement demands. A Performance Security Deposit will be required, amounting to a percentage of the total bid value, to ensure compliance with the contract terms.
Document Submission Details
All bids must be submitted electronically through the designated E-procurement platform. Required documents include:
- Company Registration Certificate
- GST Registration
- Bank Account Details
- Technical and Financial Proposals Ensure that all documents are in PDF format for submission to facilitate ease of evaluation.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Such enterprises are given added consideration during the evaluation process. Additionally, startups registered under government schemes may also benefit from relaxed eligibility criteria to foster innovation.
Evaluation Process
The evaluation will assess the bids based on technical compliance, financial viability, and the overall cost-effectiveness. Bidders will be ranked according to their ability to meet the technical specifications, experience with similar projects, and the financial robustness of their proposals.
Delivery Locations
The delivery of the vehicles should be to specified locations within Kerala as directed by the Home Department. Timely delivery and adherence to quality standards are paramount for the successful execution of this procurement.
Contact Information
For any queries related to this tender, bidders may contact the relevant office of the Home Department Kerala during office hours. Ensure to follow the tender's procedures for communication outlined in the documents.
This tender represents a significant opportunity for qualified suppliers in the passenger vehicle market, aiming to enhance governmental transport efficiency. Participating organizations are encouraged to review all guidelines carefully and prepare comprehensive bids that fulfill the outlined specifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid GST registration, and having substantial experience in supplying automobiles. Furthermore, bidders must comply with all regulatory norms in the automotive sector, demonstrating a successful track record with comparable projects in the past five years.
The technical specifications for the passenger cars demand an engine capacity between 1.2L and 2.5L and compliance with BS VI emission standards. Additionally, the cars must have a minimum crash test rating of 4 stars, essential safety features like airbags, ABS, and EBD, and a fuel efficiency rating of at least 15 km/l.
An Earnest Money Deposit (EMD) is required as part of the bidding process, which will be specified as a percentage of the overall bid value. Furthermore, the successful bidder must submit a Performance Security Deposit upon contract signing, ensuring commitment to quality and compliance with all tender specifications.
Bids must be submitted electronically via the designated E-procurement platform. Accepted document formats include PDF for all required documents such as the Company Registration Certificate, GST Registration, and Technical Proposals. Submission should be within the stipulated guidelines for a smooth evaluation process.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSEs), which may receive additional consideration during the evaluation. Startups registered under government schemes may benefit from relaxed criteria, encouraging innovative solutions and increased participation from smaller entities in government projects.
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