Home Department Madhya Pradesh Tenders (GEM/2025/B/6054873)
Online UPS (V2)
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Tender Title: Supply of Online UPS (V2)
Reference Number: GEM/2025/B/6054873
Issuing Authority/Department: Home Department, Madhya Pradesh
The Supply of Online UPS (V2) tender is aimed at procuring a total of 303 units of advanced Online Uninterruptible Power Supply (UPS) systems. These UPS systems are essential to ensure the uninterrupted functioning of critical electrical devices and systems, particularly in sectors requiring constant power availability. This tender seeks to engage competent vendors capable of providing these units with compliance to defined technical and quality standards.
Scope of Work and Objectives
The primary objective is to supply high-quality Online UPS systems that guarantee continuous operation and performance efficacy. These UPS units should come equipped with features that adhere to modern technological standards for efficiency and reliability. The bidding entity is expected to meet the demands set forth by the Home Department in Madhya Pradesh and ensure timely delivery and installation as specified.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Registration as a legal entity or firm in India.
- Proven experience in supplying and installing UPS systems of similar complexity and scale.
- Adequate technical and financial capability to undertake the project.
- Tax registration (GST) and compliance with all applicable laws and regulations.
Technical Requirements
The technical specifications for the Online UPS systems include but are not limited to:
- Input Voltage Range: 160-300V AC
- Output Voltage: 220V AC
- Nominal Frequency: 50Hz ± 0.5%
- Total Harmonic Distortion (THD): < 5%
- Backup Time: Minimum 30 minutes at full load
- Suitable for sensitive electronic equipment
Financial Requirements
Vendors must demonstrate sufficient financial health to support the project. This includes:
- Bank details to process the Earnest Money Deposit (EMD).
- Audited financial statements for the past three years to ensure robust financial standing.
Document Submission Details
Bidders must submit a comprehensive proposal that includes:
- Technical bid including specifications and compliance statements.
- Financial bid outlining pricing structure.
- All supporting documents related to eligibility, technical capability, and financial soundness. Submissions must be made through the designated online platform specified by the issuing authority.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs): MSEs may avail benefits as per the government’s policies regarding procurement, including relaxations in terms of eligibility and payment terms in compliance with local regulations.
- Startups: Certain provisions for startups enable them to participate actively and ensure fairness in procurement processes.
Evaluation Process
The evaluation will consist of:
- Preliminary screening of documents to verify compliance with eligibility criteria.
- Technical evaluation of bids based on adherence to specified technical requirements.
- Financial evaluation where cost-effectiveness is balanced with quality criteria.
Delivery Locations
The successful bidder will be required to deliver the UPS systems to designated locations specified by the Home Department within Madhya Pradesh.
Contact Information
For any queries or clarifications regarding this tender, please refer to the home department's official communication channels available through their procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India, possessing adequate experience in supplying similar Online UPS systems, and having necessary tax registrations. Financial soundness is also evaluated through the submission of audited financial statements.
Bidders must submit necessary registration certificates, GST compliance documents, and any technical certificates proving past experience in handling deliveries of Online UPS systems. Additional documentation supporting compliance with quality and safety standards may also be required.
The registration process entails signing up on the official procurement portal of the Home Department, Madhya Pradesh. Bidders must follow the submission guidelines provided on the platform to ensure their bids are accepted.
An Earnest Money Deposit (EMD) is required to show commitment towards the bid. The exact amount will be specified in the tender documentation. Post-award, a performance security is also mandated to ensure the fulfillment of contractual obligations.
Yes, the tender provides specifics for benefits to Micro, Small, and Medium Enterprises (MSEs), enabling them to participate more readily. These may include exemptions in eligibility criteria and simplified payment terms according to the relevant guidelines established by the government.
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