Tender Title:

Facility Management Services - SITC of HVLC Fan
Reference Number: GEM/2025/B/6168641

Issuing Authority/Department:

Home Department, Madhya Pradesh

Scope of Work and Objectives:

The primary objective of this tender is to procure Facility Management Services along with the Supply, Installation, Testing, and Commissioning (SITC) of High Volume Low Speed (HVLS) fans. The selected service provider will be responsible for delivering a lump-sum service that includes the installation of HVLS fans, which must come with a minimum warranty of one year. Additionally, the service provider is required to supply consumables necessary for the operation and maintenance of the installed equipment, all of which must be included in the contract cost.

Eligibility Criteria:

To participate in this tender, bidders must meet specific eligibility requirements. Bidders should be recognized as legally registered businesses within the commercial sector and must demonstrate prior experience in similar projects involving facility management and installation services related to HVAC systems. Additionally, bidders are expected to comply with all local regulations and relevant industry standards.

Technical Requirements:

The technical aspects of this tender will involve the installation of HVLS fans to specific guidelines defined by the Home Department. Bidders must submit detailed technical specifications of the HVLS fans, ensuring that they meet the required operational standards. Quality of equipment, efficiency ratings, and compliance with applicable safety regulations are critical factors that will influence selection.

Financial Requirements:

Bidders are required to present a comprehensive financial proposal demonstrating their ability to fulfill the contract. This proposal must include a detailed breakdown of costs, including the total lump-sum cost of the project, consumables, related services, and any warranties. Financial stability and previous project financials may also be reviewed to ensure the viability of the bidding entity.

Document Submission Details:

All necessary documentation, including bids, technical specifications, and financial proposals, must be submitted electronically through the designated platform. Bidders should ensure that documents are submitted in the accepted formats, encompassing both technical and financial sections, to meet the tender submission guidelines.

Special Provisions:

• This tender is open to Micro, Small, and Medium Enterprises (MSEs), offering benefits like fee waivers and priority during the evaluation process.
• Provisions stipulated under the “Make in India” initiative should be adhered to, encouraging local sourcing of materials and services where feasible.

Evaluation Process:

Bids will be evaluated on both technical and financial criteria, with a focus on the competency of the proposed solutions. The evaluation committee will assess the technical viability, prior experience, cost-effectiveness, and the conformance of the proposals to the stated requirements before making a selection.

Delivery Locations:

The installation of HVLS fans and the provision of facility management services will occur at specified government facilities across Madhya Pradesh as designated in the tender documentation.

Contact Information:

For further inquiries regarding this tender, interested bidders are advised to reach out to the Home Department Madhya Pradesh’s designated contact points, as mentioned in the official tender documentation.