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The Home Department Odisha has issued a tender under the reference number GEM/2025/B/5956276 for the procurement of Night Vision Weapon Sight (Thermal), specifically designed to meet the Minimum Hardware Requirements under the Ministry of Home Affairs (MHA) Quality Requirements (QRs). This procurement aims to enhance the operational effectiveness of the Odisha Police through advanced technology, fulfilling a critical need in security and surveillance operations.
Scope of Work and Objectives
The tender seeks to acquire a total quantity of 6 units of weapon-mounted thermal systems that will be integrated into existing operational frameworks. The objective is to ensure that the selected systems meet rigorous performance standards to improve situational awareness and effectiveness during night operations. This procurement is categorized under home defense and security, emphasizing the crucial role of advanced optical technologies in ensuring public safety.
Eligibility Criteria
Bidders are required to meet specific eligibility criteria, which include firm registration, applicable experience, and financial standing. Eligible vendors must provide documentation demonstrating at least 1 year of past experience relevant to Night Vision Technologies. Compliance with the latest safety and operational standards set forth by MHA is paramount.
Technical Requirements
- Product Specifications: Bidders must submit a product that meets specified thermal imaging requirements as detailed in the Attached Technical Conditions (ATC).
- OEM Authorization: A certificate confirming original equipment manufacturer (OEM) authorization is mandatory.
- Quality Assurance: Adherence to specific quality standards must be demonstrated through prior performance documentation.
Financial Requirements
Bidders are required to submit an Earnest Money Deposit (EMD) of 108,000 INR along with their proposals. Additionally, the OEM average turnover should be 216 Lakhs to ensure financial viability and capability of delivering the required products efficiently.
Document Submission Details
Proposals must include the following documents:
- Experience criteria
- Past performance evidence
- Bidder turnover
- OEM authorization
- Additional documents as detailed in the ATC
In the case of exemptions to the experience or turnover criteria, supporting documents must be provided to facilitate evaluation.
Special Provisions
This tender allows benefits for Micro, Small, and Medium Enterprises (MSEs) and provisions for startups under relevant policies. Special consideration will be given to these entities, fostering inclusivity and promoting local manufacturing under the 'Make in India' initiative.
Evaluation Process
The bids will be evaluated based on the total value-wise evaluation method. The selection process includes scrutinizing the technical specifications, financial bids, and compliance with quality standards. An H1 highest priced bid elimination rule will be applied during the selection process to ensure the best value for the government.
Delivery Locations
Delivery locations for the successful bid will be specified during the contract negotiation phase. Bidders should include logistics considerations within their proposals.
Contact Information
For further clarification, potential bidders are encouraged to refer to the official tender documents accessible through the provided links.
Important Links
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with the ability to demonstrate a minimum of 1 year of past experience in supplying Night Vision Technologies. Additionally, bidders must present their OEM authorization, evidence of satisfactory past performance, and fulfill financial stability criteria, including a specified average turnover.
Bidders are required to submit several crucial documents, including:
- Experience criteria documentation
- Past performance evidence
- Bidder turnover statements
- OEM authorization certificates
- Other additional documents as specified in the ATC. It’s imperative that all submission adheres to the required formats listed in the tender documentation.
An Earnest Money Deposit (EMD) of 108,000 INR is mandatory for all bidders. This deposit ensures the seriousness of intent in the bidding process. Potential bidders should refer to the tender for more details on payment methods and conditions under which the EMD will be refunded after the evaluation process concludes.
The evaluation of bids will be conducted through a total value-wise evaluation method. This comprehensive review assesses technical specifications, compliance with quality standards, and pricing strategies. The H1 highest priced bid elimination will be applied to enhance the selection of the most advantageous offer for the government.
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs), promoting their active participation in the procurement process. These enterprises may benefit from relaxation in experience criteria and financial requirements, supporting the local economy and adhering to the Make in India policies aimed at enhancing indigenous capabilities.
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