Tender Title: Supply of Glow Sticks
Reference Number: GEM/2024/B/5700759
Issuing Authority/Department: Home Department Odisha
Scope of Work and Objectives
The Home Department Odisha invites bids for the supply of Glow Sticks intended for operational use by the Odisha Police. The objective is to procure 240 packets of high-quality glow sticks that meet specific technical requirements to ensure optimal performance during night operations. This includes compliance with military specifications and safety standards.
Eligibility Criteria
To qualify for this tender, bidders must fulfill several eligibility criteria:
- Registration as a legitimate business entity.
- Evidence of at least 1 year of past experience in supplying similar products to Central/State Government Organizations or Public Sector Units (PSUs).
- Minimum average annual turnover of 21 Lakhs for the last three years.
- For bidders seeking exemption from experience or turnover criteria, relevant supporting documents must be submitted.
Technical Requirements
Bidders are required to provide glow sticks that comply with the following technical specifications:
- Glow Time: Options ranging from 6 to 36 hours.
- Size: Options include 1.5 to 15 inches.
- Shelf Life: Minimum of 36 months.
- Energy Source: Must be either Chemical, Battery, or Solar.
- Weight: Should be between 250-300 grams with a diameter of 15 mm or higher.
- Packaging must adhere to specified requirements, including non-flammable and waterproof specifications.
Financial Requirements
- Earnest Money Deposit (EMD): ₹21,500, payable to the designated beneficiary.
- The successful bidder must also provide a Performance Bank Guarantee (PBG) amounting to 5% of the total bid value within 38 months.
Document Submission Details
The following documents must be submitted by bidders along with their proposals:
- Experience Criteria documentation
- Proof of Past Performance
- Bidder Turnover documentation
- OEM Authorization Certificate
- Additional documents as specified in the Additional Terms and Conditions (ATC) section.
Special Provisions
- MSE Exemption: Bidders classified as Micro, Small, and Medium Enterprises (MSEs) are granted an exemption from the EMD, but only manufacturers and service providers are eligible.
- No Startup Exemptions for years of experience or turnover are offered for this tender.
Evaluation Process
Submissions will be evaluated based on the total value-wise evaluation method.
- The highest-priced bids (H1) will be eliminated from reverse auctions.
- Reverse Auction (RA) is enabled for all technically qualified bidders, excluding the highest quoting bidder.
Delivery Locations
Deliveries of the Glow Sticks must be made to the Office of the Commandant, SOG, at/Po/PS Chandaka, Dist-Khurda, Bhubaneswar within the specified delivery days.
Contact Information
For further inquiries regarding specifications, bidders can reach out via email to aig-prov.odpol@gov.in and igops.orpol@nic.in.
This tender is governed by GeM GTC policies and requires compliance with all mentioned regulations. Bidders are encouraged to review the complete bid document for all terms and conditions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
2 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with at least 1 year of past experience supplying similar products. Additionally, bidders must have a minimum average annual turnover of 21 Lakhs over the past three years. Those seeking exemptions from experience or turnover criteria must submit relevant supporting documents.
Participants must submit several required certificates, including:
- Experience criteria documentation
- OEM authorization certificate
- Proof of past performance
- Bidder turnover documents
To register for this tender, bidders must ensure they are a legitimate business entity, complete the registration process on the GeM portal, and then submit the requisite documents along with their bid proposal.
Accepted document formats typically include PDF. Bidders must ensure that all documents are legible and properly formatted per the requirements outlined in the tender document.
The technical specifications for the glow sticks include:
- Glow time between 6 to 36 hours
- Size from 1.5 to 15 inches
- Weight between 250-300 grams
- Energy source options: Chemical, Battery, Solar
Glow sticks must meet military specifications for performance and safety, ensuring they are non-toxic, waterproof, and suitable for operational use in challenging conditions.
Bidders must adhere to all compliance requirements in accordance with GeM GTC policies, which include regulations on product specifications, EMD conditions, and submission protocols.
The EMD amount required for this tender is ₹21,500. Exemptions may be available for MSEs; however, documentation must be provided to support this exemption.
The performance security, or PBG, must total 5% of the bid value and is to be provided within 38 months of contract placement.
Payment terms will typically be specified in the contract following bid acceptance, often requiring compliance with GeM GTC clauses relating to quality assurance before payment release.
Price evaluation will focus on total value and will include considerations for the lowest priced qualifying bid during the evaluation process, excluding the highest bidder in reverse auction scenarios.
Bids must be submitted electronically through the GeM portal, ensuring all required documentation is uploaded according to the tender specifications.
Bidders should be aware of specific deadlines for submissions and clarifications as outlined in the bid document, ensuring compliance for consideration.
Evaluations will be based on total value-wise assessments, with procedures in place to exclude the highest-priced bidder during reverse auction and focus on compliance with technical and financial prerequisites.
MSEs benefit from exemption regulations related to EMD and other support measures outlined in the GeM policies, which aim to encourage participation from smaller enterprises.
No specific exemptions for startups regarding experience or turnover requirements are provided within this tender. All participants must meet the standard eligibility criteria.
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