Tender Title: Search Kit Magnifier
Tender Reference Number: GEM/2025/B/6087634
Issuing Authority/Department
The tender is issued by the Home Department of Odisha. This established governmental body is responsible for ensuring the effective implementation of safety and security measures within the state.
Scope of Work and Objectives
The objective of this tender is to procure a Search Kit Magnifier that meets the specific technical and operational requirements outlined in the tender documentation. The successful bidder will be required to supply a total of two units of Search Kit Magnifiers. These kits will be utilized in various operational capacities within the Home Department to assist in critical investigations and surveillance activities. The expected qualities of the search kits include ease of use, durability, and reliable performance under various environmental conditions.
Eligibility Criteria
To qualify for this tender, bidders must meet certain eligibility criteria. This includes being a registered entity with appropriate manufacturing or trading licenses relevant to the category of the goods being provided. The bidder may also be required to demonstrate prior experience in supplying similar items to governmental departments.
Technical Requirements
The technical requirements for the Search Kit Magnifier include but are not limited to the following:
- High-resolution magnification capabilities
- Compact design for ease of transport
- Rugged casing to withstand varying environmental conditions
- Battery-operated functionality with extended use duration
- User-friendly interfaces for quick operation and maintenance
Financial Requirements
Bidders must provide evidence of financial stability, which may include annual financial statements or bank guarantees. All offers must be presented with a detailed price quotation and breakdown of costs associated with the products, alongside any applicable taxes.
Document Submission Details
All tender submissions must be made electronically through the designated platform. Bidders must ensure that their proposals are complete and in accordance with the submission guidelines set forth in the tender document. Late submissions will not be accepted.
Special Provisions
This tender contains provisions to support Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under these categories may be eligible for concessions in terms of the financial evaluation process, potentially promoting inclusivity in public procurement.
Evaluation Process
The evaluation of bids will follow a structured process, focusing on both technical and financial capabilities. The lowest bid may not necessarily be selected; preference will be given to bids that align with quality standards and technical specifications. The evaluation will ensure a fair assessment of all proposals.
Delivery Locations
The successful bidder will be required to deliver the Search Kit Magnifiers to specified locations as outlined in subsequent communications from the Home Department. The delivery timeline will also be discussed in line with the contract awarded.
Contact Information
For more information regarding the tender, interested bidders can reach out through the official channels specified in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, typically with a focus on manufacturers or authorized dealers of optical equipment. Participants must also demonstrate experience in supplying similar products to government departments. Compliance with local regulations and maintaining operational capability to deliver the required items within stipulated timelines are also essential factors.
The technical specifications for the Search Kit Magnifier include high-resolution magnification, durability in harsh environments, and ease of operation. The magnifier should also be lightweight for portability, feature a user-friendly design, and run on a battery for extended use. Detailed technical documentation must accompany bid submissions to verify compliance.
The Earnest Money Deposit (EMD) is a monetary guarantee that bidders must submit along with their proposals, ensuring serious intent to fulfill the tender terms. The EMD amount will vary based on the tender value and should be specified in the tender guidelines. Bidders should check the exact requirements as failure to submit the appropriate EMD may lead to disqualification.
Proposals must be submitted through the designated electronic submission portal as stipulated in the tender documentation. Documents should be in the required file formats, typically PDF or Word documents, and must adhere to the outlined structure to facilitate efficient evaluation.
Yes, the tender includes special provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs). These may include financial concessions during the evaluation process, reduced compliance burdens, and opportunities to access technology and training, supporting the goal of enhancing local industry participation in public procurement.
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