Tender Title: Passive Night Vision Monocular as per MHA QR (V2)
Reference Number: GEM/2025/B/5956091
Issuing Authority/Department: Home Department Odisha
The Home Department of Odisha is inviting tenders for the procurement of Passive Night Vision Monoculars in accordance with the Ministry of Home Affairs Quality Requirements (MHA QR) Version 2. This tender seeks to fulfill the needs of the Odisha Police and other relevant organizations requiring effective surveillance and monitoring capabilities during low-light conditions.
Scope of Work and Objectives
The objective of this tender is to procure four Passive Night Vision Monoculars, which are crucial for operational efficiency in security and surveillance activities. The selected vendor will be responsible for supplying these devices, ensuring adherence to the prescribed technical specifications, and delivering them to specified locations within Odisha.
Eligibility Criteria
Eligible bidders must meet the following requirements:
- Must be a registered entity.
- Demonstrate relevant experience in supplying night vision equipment.
- Organizations must have a minimum of one year of experience in the same domain.
- Bidders must provide substantiated documentation to support eligibility claims and any exemption requests regarding experience or turnover criteria.
Technical Requirements
Bidders are required to submit certifications and documentation that include:
- OEM Authorization Certificate.
- Past Performance Reports showcasing previous successful supply of similar items.
- Average Annual Turnover for the last financial year must be at least 68 lakh INR.
Technical specifications for the Passive Night Vision Monocular must comply with MHA QR standards outlined in the attached documents.
Financial Requirements
An Earnest Money Deposit (EMD) amounting to 34,000 INR is required for participation in this tender. This deposit serves as a financial assurance of the bidder's commitment to the tender process. The EMD will be refunded upon the conclusion of the tender evaluation, while successful bidders must comply with the performance security requirements.
Document Submission Details
Bidders must submit the following documents as part of their proposal:
- Experience certificates.
- Financial records indicating turnover.
- OEM authorization.
- Certificates as required in the Additional Terms and Conditions (ATC) document.
All submissions must comply with the specified formats and criteria.
Special Provisions
Particular provisions are available to benefit Micro, Small, and Medium Enterprises (MSEs), encouraging inclusive participation. Startups will also find accommodations in the selection and evaluation criteria, promoting the Make in India initiative.
Evaluation Process
The evaluation process will follow a Total Value Wise Evaluation method, focusing on the overall cost-effectiveness of the bids. The highest priced bid will be eliminated in compliance with the H1-Highest Priced Bid Elimination rule. Key timelines for clarification requests and submission deadlines are stipulated within the tender documentation.
Delivery Locations
The selected vendor must ensure delivery to various locations within the state of Odisha, as per logistics outlined in the technical specifications and operational requirements.
Contact Information
For additional inquiries and clarifications, bidders can refer to the main document available online. Direct communications related to the tender can be conducted through the listed email addresses within the document.
For comprehensive information regarding the full terms of reference and conditions associated with this tender, bidders are encouraged to review the linked documents:
These resources are essential to ensure a thorough understanding of the tender requirements and response processes.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered entity with demonstrable experience in supplying night vision equipment. Bidders must have at least one year of relevant experience and must submit documentation supporting their qualifications. Additionally, any bidder seeking an exemption from the experience or turnover criteria must provide supporting documents for evaluation.
Bidders are required to submit several certifications including the OEM Authorization Certificate, experience certificates, past performance reports, and documentation that verifies the turnover requirement of at least 68 lakh INR. Bidders should carefully review the additional documents outlined in the ATC for comprehensive requirements.
Bidders must submit their proposals including all required documents electronically through the specified channels. It is important to adhere to the formats outlined in the tender documentation. Additionally, bidders need to pay the Earnest Money Deposit (EMD) before submitting their bids as confirmation of participation.
Payment terms and conditions will generally involve an upfront payment after the award of the contract, followed by milestone payments upon delivery. The evaluation criteria will consider the total value of bids, with a significant focus on cost-effectiveness, technical compliance, and vendor experience. Performance security requirements will also be enforced to ensure contract adherence.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) to facilitate their participation in the tender process. Startups are also given preferential treatment through relaxed criteria in the evaluation process, promoting alignment with Make in India policies, and encouraging both local sourcing and production.
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