Horticulture and Food Processing Department, Madhya Pradesh Tenders (GEM/2025/B/6174633)
Solar Street Lighting System (NTPC),Solar Street Lighting System (NTPC)
Tender Timeline
Tender Title: Supply and Installation of Solar Street Lighting System
Reference Number: GEM/2025/B/6174633
Issuing Authority/Department
Horticulture and Food Processing Department, Madhya Pradesh
Scope of Work and Objectives
The primary objective of this tender is to procure and install Solar Street Lighting Systems for various locations as part of the initiative to enhance public safety and security. The integrated solar street lighting systems should ensure high performance in illuminating streets, highways, and public areas during nighttime while contributing to sustainable energy practices.
The scope of work includes but is not limited to the following:
- Supply of necessary equipment and materials for the Solar Street Lighting System.
- Installation and commissioning of the systems at specified locations.
- Ensuring compliance with technical specifications and quality standards as outlined in the tender documentation.
- Maintenance and support service during the warranty period.
Eligibility Criteria
To participate in this tender, bidders must satisfy the following eligibility requirements:
- Be a registered entity under applicable laws.
- Possess relevant experience in similar projects in the last 3 years.
- Must demonstrate financial stability and possess the capability to manage large-scale projects.
- Compliance with local content and procurement policies may be required.
Technical Requirements
The technical requirements for the Solar Street Lighting System include:
- High-efficiency solar panels with a minimum specified output.
- LED luminaires designed for outdoor lighting with specified lumen output.
- Robust batteries with adequate discharge cycles and warranty support.
- Components must meet quality assurance standards and undergo rigorous testing for durability.
Financial Requirements
Bidders need to demonstrate financial capabilities including:
- Submission of an Earnest Money Deposit (EMD) as stipulated in the tender documents.
- Evidence of financial solvency and the ability to support project funding.
Document Submission Details
Submissions must include:
- Bid proposal and technical compliance document.
- Financial proposal with price breakdown.
- Copies of relevant certificates and registrations.
- Preferred document formats for submission include PDF and Word documents.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups by providing relevant benefits and relaxed eligibility criteria to foster innovation and local job creation.
Evaluation Process
The evaluation of bids will follow a structured process based on:
- Technical compliance and capability.
- Financial proposal including cost-effectiveness.
- Timeliness and adherence to the specified deadlines.
Locations for delivery of equipment and installation services will be specified at the time of implementation.
Contact Information
For more details regarding the tender, interested parties are encouraged to reach out to the designated contact person within the Horticulture and Food Processing Department of Madhya Pradesh.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity having subcontracting capabilities. Companies must demonstrate previous experience with similar projects and have valid financial documents. Additionally, compliance with local procurement policies and quality standards is paramount.
Bidders must provide relevant certifications which typically include:
- Business registration documentation.
- Technical certificates indicating compliance with quality standards.
- Certifications proving experience in prior solar installation projects. These documents must be submitted in an acceptable format, preferably PDF.
An Earnest Money Deposit (EMD) is mandated as part of the financial requirements, usually constituting a small percentage of the total bid value. This deposit serves as a guarantee of the bidder’s intention to fulfill the contract terms. Additionally, performance security may also be required after the award of the tender.
Bids can be submitted electronically or as hard copies, following the submission guidelines issued in the tender notice. Key timelines typically include a deadline for submission, evaluation periods, and notification timelines, ensuring bidders remain informed throughout the process.
Yes, there are specific provisions aimed at MSEs which may include reservations for certain contract types, relaxed eligibility criteria, and potential assistance in obtaining necessary finance. Provisions are also in-place for startups, fostering innovation and local content production, aligning with ‘Make in India’ policies.
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