Tender Title: Overhead Sign Board (V2)
Reference Number: GEM/2025/B/6147430
Issuing Authority: Horticulture and Food Processing Department, Madhya Pradesh

Overview

The Overhead Sign Board (V2) tender focuses on procuring high-quality overhead sign boards, aimed at enhancing navigational assistance across various horticultural and processing sites in Madhya Pradesh. This procurement exercise is fundamental to improving visibility and accessibility for stakeholders in the sector, ultimately contributing to streamlined operations and enhanced professional image.

Scope of Work and Objectives

The scope of work under this tender includes the supply and installation of two overhead sign boards designed to meet specific visibility and durability requirements. The objectives of this tender are to:

• Ensure effective placement and visibility of information.
• Maintain compliance with the required technical and quality standards.
• Foster local procurement practices by engaging with eligible manufacturers and suppliers in the area.

Eligibility Criteria

Entities wishing to participate in this tender must meet the following eligibility criteria:

• Must be a registered legal entity and comply with local business regulations.
• Proven experience in supplying similar overhead signage or related products.
• Ability to provide evidence of previous successful installations.

Technical Requirements

Bidders must adhere to the following technical requirements for the overhead sign boards:

• Boards must be fabricated from durable, weather-resistant materials to ensure longevity.
• Should use high visibility graphics and lettering in compliance with standard safety regulations.
• Dimensions and design specifications must align with the guidelines established by the Horticulture and Food Processing Department.

Financial Requirements

Bidders are required to provide a comprehensive financial proposal including:

• Itemized pricing for raw materials, labor, and installation.
• A detailed breakdown of any applicable taxes and fees.
• Proof of financial stability, ensuring the capability to undertake the project.

Document Submission Details

All proposals must be submitted in accordance with the instructions provided in the tender documentation. Bidders should ensure their submissions include:

• Completed tender application form.
• Evidence of eligibility criteria.
• All necessary technical specifications and financial documents.

Special Provisions

This tender acknowledges and encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Preference may be given to these entities in terms of product sourcing, promoting local economic development, adhering to ‘Make in India’ principles.

Evaluation Process

The evaluation of submitted tenders will follow a structured process to ensure transparency and fairness. Factors include:

• Compliance with technical specifications and requirements.
• Overall financial bid evaluation.
• Past performance and quality assurance records.

Delivery Locations

Successful bidders will be responsible for delivering the overhead sign boards to designated locations within Madhya Pradesh as specified by the issuing authority.

Contact Information

For further inquiries regarding this tender, please contact the Horticulture and Food Processing Department through official communication channels. Ensure all inquiries are directed appropriately for prompt responses.

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