Housing and Urban Development Department Odisha Tender by Municipality Belpahar (GEM/2025/B/6164358)
Facility Management Services - LumpSum Based - Supply of Tractor; NA; Consumables to be provided by
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Tender Title: Facility Management Services
Reference Number: GEM/2025/B/6164358
Issuing Authority: Housing and Urban Development Department, Odisha
The Facility Management Services tender aims to procure the supply of tractors, alongside the provision of consumables necessary for their operation. This initiative will serve various operational needs within urban management frameworks, significantly enhancing the state's infrastructural capacity and efficiency.
Scope of Work and Objectives
The scope of work outlined in this tender focuses on the following key deliverables:
- Supply of Tractors: Participants will provide a specified number of tractors aimed at supporting municipal services and urban agriculture.
- Provision of Consumables: The buyer will supply all necessary consumables, ensuring a smooth operation of the tractors included in this tender.
- Facility Management: The service provider will oversee the management and operational efficiency of the equipment provided in conjunction with the ongoing infrastructural initiatives of the Housing and Urban Development Department.
The primary objective of this tender is to engage a qualified service provider to fulfill facility management services efficiently, ensuring that the commissioned equipment functions optimally within the operational landscape of Odisha.
Eligibility Criteria
Interested bidders must meet the following eligibility requirements:
- Registration as a legal entity capable of fulfilling the requirements.
- Compliance with all applicable local laws and regulations.
- Proven experience in providing similar services or equipment in the past.
- Financial capability to undertake the obligations of this tender.
Technical Requirements
The technical requirements for this tender include:
- Specifications for the tractors to be delivered.
- Maintenance and service guarantees.
- Compliance with industry-standard quality benchmarks.
Bidders are expected to submit detailed documentation outlining their approach to meet these technical specifications.
Financial Requirements
Bidders must provide proofs of financial stability, including:
- Recent financial statements.
- Evidence of previous contracts and successful project completions.
- Price structure and payment schedule related to the facility management services.
Document Submission Details
Interested parties must submit their tender documents by the stipulated deadline through the designated online tender platform. All documents must be submitted in the specified format, ensuring compliance with submission guidelines to avoid disqualification.
Special Provisions
The tender includes special provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include:
- Reduced eligibility requirements for MSEs.
- Encouragement for startup innovations within the facility management sphere, fostering local entrepreneurship in the state.
Evaluation Process
The evaluation process for the tender will assess the submitted bids based on predetermined criteria, including:
- Compliance with technical specifications.
- Financial viability.
- Past performance and relevant experience in facility management services.
Bids that meet the minimum criteria will be shortlisted for further evaluation.
Delivery Locations
The tractors and services will need to be delivered to specified urban locations across Odisha, as detailed in the tender documents to ensure accessibility and operational readiness.
Contact Information
For further inquiries regarding this tender, participants may reach out to the Housing and Urban Development Department of Odisha through the provided official channels. Please ensure that all communications are directed through approved methods for efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, compliance with local laws, previous experience with similar service contracts, and demonstrating financial stability. Bidders must ensure they provide adequate documentation to substantiate their qualifications for the tender.
Participants must present relevant certification demonstrating compliance with industry standards and applicable regulations. These certificates ensure that the service providers are qualified to deliver facility management services as described in the tender.
The registration process requires participants to register on the designated online platform where the tender is published. Bidders will need to provide necessary details about their entity, including registration documents, compliance certifications, and other relevant information that supports their eligibility.
The price evaluation will consider the total cost of the project proposal, including any recurring costs associated with the facility management services offered. Preference may be given to bids that provide a comprehensive breakdown of costs, ensuring transparency and fairness throughout the evaluation process.
Micro, Small, and Medium Enterprises (MSEs) benefit from relaxed eligibility criteria, which encourage participation. These provisions, part of the government’s efforts to promote local business, aim to foster economic growth and innovation within the facility management sector, ensuring inclusivity in the tendering process.
This tender has been structured to facilitate an inclusive and comprehensive bidding process, enhancing facility management capabilities across Odisha. All interested parties are encouraged to participate and contribute to the objectives outlined herein.
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