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Tender Title: Customized AMC/CMC for Pre-owned Emergency Vehicles
Reference Number: GEM/2025/B/6134680
Issuing Authority/Department:
The tender is issued by HPCL LNG LIMITED, under the supervision of the Ministry of Petroleum and Natural Gas. This esteemed authority is responsible for overseeing the provision and maintenance of emergency vehicle services that are essential for public safety.
Scope of Work and Objectives
The primary objective of this tender is to acquire a comprehensive Annual Maintenance Contract (AMC) and Comprehensive Maintenance Contract (CMC) for pre-owned emergency vehicles. Bidders are expected to provide meticulous maintenance services to ensure the continued functionality and reliability of these vehicles, thereby enhancing operational efficiency within emergency response scenarios.
Eligibility Criteria
To qualify for this tender, bidders must fulfill specific eligibility requirements, which may include being a registered entity within the relevant industry, demonstrating previous experience in vehicle maintenance, and possessing necessary certifications and licenses related to emergency vehicle services.
Technical Requirements
Bidders must have the capability to provide specialized technical services tailored to the unique needs of emergency vehicles. This includes ensuring that all maintenance practices comply with industry standards and regulations, as well as offering timely and effective support for unexpected repairs.
Financial Requirements
Competitors are required to submit a financial proposal that reflects their pricing strategy for the services offered, including any additional costs that may arise during the maintenance period. Accepted payment terms and conditions will also be outlined in the tender documentation.
Document Submission Details
All proposals must be submitted following the outlined formats and submission guidelines specified within the tender documentation. Bidders are urged to ensure that all necessary documentation, including technical and financial submissions, are completed accurately to prevent disqualification.
Special Provisions
The tender includes provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups to encourage participation from these segments. Such provisions may involve relaxed eligibility criteria or points awarded during the evaluation process.
Evaluation Process
A structured evaluation process will be employed to assess all submissions. Bids will be evaluated based on predetermined criteria which include technical capabilities, financial bids, and adherence to compliance standards. This rigorous assessment ensures that only qualified proposals are selected for contract award.
Delivery Locations
Services are expected to be delivered at specified locations as per the needs of HPCL LNG LIMITED. It is essential for bidders to indicate their capacity to efficiently cover these locations in their proposals.
Contact Information
While specific contact information is not disclosed in the tender documentation, participants are encouraged to conduct further inquiries within the guidelines provided.
This tender aims to foster a competitive environment that encourages capable service providers to deliver essential maintenance services, ensuring the effective operation of emergency vehicles under HPC LNG LIMITED.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements for participating in emergency vehicle AMC contracts encompass being a registered entity with relevant industry experience, having necessary licenses, and demonstrating proficiency in maintenance services specific to emergency vehicles. Bidders must ensure they meet these standards to enhance their chances of successful participation.
Bidders are typically required to submit specific certificates that may include business registration documents, quality assurance certifications, and any relevant licenses pertaining to the maintenance of emergency vehicles. Compliance with local regulations and industry standards is essential to qualify for the contract.
The registration process involves completing the required registration on the designated procurement platform and submitting necessary documents as stipulated in the tender documentation. It is crucial for participants to follow the outlined steps closely to ensure they do not miss critical submission guidelines.
All submissions must be made in specified formats as indicated within the tender documents. Typically, formats such as PDF or Word files are preferred for their compatibility and ease of use. Bidders are encouraged to read the formatting guidelines thoroughly before submission.
Payment terms specified in the tender will detail arrangements for timely payments contingent upon milestones achieved during the service period. Evaluation considerations include pricing strategies, compliance with technical specifications, and previous performance metrics, all aimed at ensuring the chosen bidder meets the standards required for quality and service reliability.
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