Tender Title: Hiring of Third-Party Inspection Agency
Reference Number: GEM/2025/B/6153226
Issuing Authority: HPCL LNG Limited
Department: Ministry of Petroleum and Natural Gas
Tender Overview
HPCL LNG Limited is inviting bids for the hiring of a third-party inspection agency for projects within the oil and gas sector. The purpose of this tender is to ensure adherence to quality standards and compliance with industry regulations throughout the inspection process. This initiative will support the increased reliability and safety of operations by verifying that all specifications and quality assurance measures are strictly met.
Scope of Work and Objectives
The successful bidder will be responsible for conducting comprehensive inspections of materials, processes, and final products involved in oil and gas operations. The primary objectives include:
- Ensuring compliance with international and national quality standards.
- Providing timely and detailed reports regarding inspections carried out.
- Collaborating with HPCL LNG Limited to enhance operational efficiencies and safety measures.
- Ensuring that all deliverables meet the defined criteria laid out in the tender documentation.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with valid certifications.
- Demonstrate prior experience in conducting inspections within the oil and gas industry.
- Possess relevant quality assurance certifications and adhere to recognized industry standards.
Technical Requirements
Bidders must possess the capability to conduct inspections in compliance with international quality norms such as ISO 9001, along with the ability to deliver proofs of competence for staff involved in the inspection processes.
Financial Requirements
Bidders are required to demonstrate financial stability by providing relevant financial statements and certifications. They must also provide a bid price that reflects value for money while ensuring quality delivery.
Document Submission Details
All bids must be submitted electronically through the relevant tendering platform. Interested parties should ensure that all required documentation, including financial bids and supporting qualifications, are included in their submissions to prevent disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, as they may benefit from special provisions aimed at promoting local businesses within the sector.
Evaluation Process
Bids will undergo a comprehensive evaluation process assessing both technical and financial proposals. Evaluation criteria will include adherence to the requirements, quality of past work, and competitive pricing.
Delivery Locations
Services to be provided will cover all operational sites as designated by HPCL LNG Limited throughout the country. Specific site locations will be communicated upon contract finalization.
Contact Information
For more detailed inquiries regarding this tender, bidders are encouraged to reach out through the channel specified in the tender portal.
In summary, this tender by HPCL LNG Limited offers a significant opportunity for qualified third-party inspection agencies to engage in valuable projects within the oil and gas industry, ensuring adherence to quality and safety standards that are paramount for successful operations.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant certifications, demonstrating prior experience in inspections specifically within the oil and gas industry, and possessing the necessary quality assurance certifications. Bidders should also ensure that their submitted documents align with the technical and financial criteria outlined in the tender documents.
Bidders must present certificates such as ISO 9001 and specific quality assurance certifications pertinent to the oil and gas sector. These documents will validate the bidder’s capability to meet the technical and quality standards required by HPCL LNG Limited and are crucial for establishing credibility in the bidding process.
The registration process typically involves submitting an application through the relevant tendering platform, where bidders must provide verifiable details about their business, including registered address, certifications, and proof of experience in oil and gas inspections. It is essential to complete this step prior to the submission of the tender documents to ensure compliance.
Payment terms will be detailed in the final contract awarded to the successful bidder. Generally, these terms may include milestone payments based on successfully completed inspections, with additional clauses related to performance security and any required Earnest Money Deposit (EMD) that may need to be paid prior to contract execution.
The evaluation process will take into account both technical and financial proposals. Key considerations will include the bidder’s past performance, adherence to quality standards, financial viability, and competitive pricing. Transparency and fairness are paramount in the evaluation and selection process, ensuring that the most capable bidders are awarded the contract for services.
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