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Tender Title: Portable and Handheld Gas Detectors and Safety Equipment
Tender Reference Number: 13384d70d
Issuing Authority/Department: HPCL LNG LIMITED, Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
HPCL LNG LIMITED is inviting bids for the procurement of essential safety equipment including Portable/Handheld Gas Detectors, Transportable Area Monitors, and Intrinsically Safe Search Lights. The primary objective of this tender is to enhance safety measures in various operational environments where detecting gas leaks and ensuring visibility is critical. The total quantity required for this tender is 15 units, ensuring suitable provisions for operational safety.
Eligibility Criteria
To qualify for participation in this tender, bidders must:
- Be a recognized and registered entity.
- Hold relevant certifications for the equipment offered.
- Have prior experience in supplying safety equipment to governmental or corporate bodies.
The eligibility requirements ensure that only qualified parties with a proven track record can participate, thereby enhancing the safety and reliability of the procurement process.
Technical Requirements
The equipment must meet specific technical standards, including:
- Compliance with industry standards for gas detection technology.
- Durability and reliability under diverse operational conditions.
- Intrinsic safety ratings for equipment used in hazardous environments.
Bidders are expected to provide detailed specifications of the products they propose to supply.
Financial Requirements
Bidders must provide a complete financial proposal including:
- Pricing for each unit.
- Any applicable taxes and fees.
- Total cost for the 15 units as specified.
A clear breakdown of costs will facilitate a transparent evaluation process.
Document Submission Details
All bid submissions must be made electronically through the specified platform. Required documents include:
- Technical proposals.
- Financial bids.
- Certificates of compliance and quality assurance.
- Any other specified documentation as requested in the tender's guidelines.
Special Provisions
This tender may include benefits for Micro, Small, and Medium Enterprises (MSEs) and may encourage participation from startups. Specific conditions related to these provisions will apply as outlined in the tender documentation.
Evaluation Process
The evaluation process will involve:
- Technical assessment of the equipment offered.
- Financial review to ensure competitiveness.
- Compliance checks against eligibility requirements.
Bids will be evaluated based on the best value for money while adhering to quality and safety standards.
Delivery Locations
Successful bidders will be required to deliver the items to specified locations provided by the HPCL LNG LIMITED upon contract finalization.
Contact Information
For further inquiries regarding this tender, interested parties are encouraged to reach out to designated contacts within HPCL LNG LIMITED, as these details will be shared upon request through the formal submission platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements to participate in this tender include being a registered entity with relevant certifications corresponding to the products being offered. Bidders must demonstrate their experience in supplying safety equipment, particularly to governmental or corporate organizations, ensuring that only qualified participants are considered for this critical procurement.
Bidders must provide all relevant certificates to verify that the equipment meets industry standards and safety regulations. This includes certifications for gas detection technology, intrinsic safety ratings, and any additional documentation confirming compliance with applicable standards and regulations.
The registration process requires interested bidders to create an account on the designated procurement platform where the tender has been listed. After registering, bidders must submit all required documentation, including technical proposals and financial bids, as outlined in the tender invitation.
The required document formats for submission typically include PDF for proposal documents and images, while financial spreadsheets should be submitted in Excel format. Bidders should ensure that all documents are clear, legible, and formatted according to the guidelines provided in the tender.
Participants are required to furnish an Earnest Money Deposit (EMD) as a part of the financial proposal, which provides a guarantee against the successful execution of the contract. Additionally, performance security measures must be outlined upon contract award to ensure compliance with stipulated terms and conditions. All financial aspects, including payment terms, will be clarified in the final tender documentation.
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