Hydro Power Tender by Ratle Hydroelectric Power Corporation Limited (GEM/2025/B/6131907)
Facility Management Services - LumpSum Based - Hydro Power Project; Providing RnM services of Trans
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Tender Title: Facility Management Services for Hydro Power Project
Tender Reference Number: GEM/2025/B/6131907
Issuing Authority: Ministry of Power, Hydro Power Department
The Facility Management Services tender aims to procure comprehensive management and maintenance services for the Hydro Power Project, specifically focusing on the Repair and Maintenance (RnM) services of the Transport Division of the Ratle Hydro Electric Project. The successful bidder will be responsible for the operation of departmental vehicles, ensuring their cleanliness and maintaining high operational standards.
Scope of Work and Objectives
The primary objective of this tender is to provide high-quality facility management services for the operational and maintenance needs of the Hydro Power Project's transport division. Key responsibilities include:
- Regular upkeep and cleaning of departmental vehicles, including extensive washing and maintenance of vehicle seat covers.
- Ensuring vehicles are in optimal working condition for operational efficiency.
- Timely reporting and addressing any repairs needed on vehicles.
- Developing a systematic schedule for routine maintenance and cleaning operations.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility criteria, which includes:
- Being a registered entity with necessary governmental approvals.
- Demonstration of expertise in facility management, particularly in the Hydro Power Sector.
- Provision of references from previous projects related to similar services.
- Adequate financial standing to execute the contract.
Technical Requirements
Bidders are required to adhere to stringent technical specifications, including but not limited to:
- Compliance with industry standards for vehicle maintenance and service.
- Quality assurance processes that ensure effective and reliable service delivery.
- Employment of qualified personnel with relevant experience in facility management.
Financial Requirements
Prospective bidders must present a robust financial proposal which includes:
- Comprehensive details regarding cost breakdowns for various services offered.
- Clarity on payment terms aligning with project milestones.
- Adequate inclusion of the Earnest Money Deposit (EMD) as specified in the tender documentation.
Document Submission Details
All proposals must be submitted electronically via the designated e-Procurement platform. Additional required documents include:
- Technical and financial proposals packaged separately.
- Certificates demonstrating eligibility such as registration and prior work experience.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits include:
- Possible preference in the evaluation process.
- Support in adhering to the Government's 'Make in India' policies, promoting local sourcing and manufacturing.
Evaluation Process
The evaluation process will consist of:
- A comprehensive review of technical proposals, ensuring compliance with all defined specifications.
- Financial bids will be assessed in relation to the technical scores to ensure value-for-money for the contract.
Delivery Locations
Services will be provided at designated operational areas related to the Ratle Hydro Electric Project, with specific attention to logistical requirements.
Contact Information
For further inquiries, interested bidders should refer to the official channels of the Ministry of Power, Hydro Power Department. All communications should respect the structured procurement process as outlined in the documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity that demonstrates experience in the facility management sector, specifically within the Hydro Power domain. Bidders must provide proof of prior project completions and relevant financial documents to substantiate their capability to undertake the services required. Additionally, companies must comply with all legal regulations and possess valid certifications as mandated by local governing bodies.
Bidders are required to hold relevant certificates including business registration documents, tax compliance certificates, and any industry-specific licenses. It is crucial for firms to include documented proof of previous experiences in facility management projects primarily focused on hydro power or similar infrastructure, as this will significantly enhance their application.
The registration process includes creating an account on the designated e-Procurement platform, filling out the application forms, and submitting required documentation electronically. Potential bidders should ensure that all documents are complete and in the correct file formats specified in the tender announcement, as incomplete registrations may result in disqualification.
Payment terms within this tender will likely be structured around project milestones, requiring a clear understanding of deliverables tied to each payment. Bidders should present a payment proposal that aligns with their project implementation timeline, ensuring transparent communication of expectations regarding cash flows through the duration.
The evaluation and selection process involves a two-tier review where technical proposals are assessed first for compliance with the specified criteria. Following this, financial bids are compared. Key factors include the quality of proposed services, value for money, and adherence to regulations. The best-performing proposals will be shortlisted for further consideration before final selection. An official notification will communicate the results once evaluations are complete.
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