Tender Title: AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System

Reference Number: GEM/2025/B/5908750

Issuing Authority/Department:

Ministry of Power, Hydro Power

The purpose of this tender is to secure services for the Annual Maintenance Contract (AMC) or Comprehensive Maintenance Contract (CMC) for various fire safety systems including fire detection, fire alarm, fire hydrant, and sprinkler systems. This initiative is imperative to ensure optimal performance and safety standards in all applicable facilities under the Ministry of Power.

Scope of Work and Objectives:

The primary objective of this tender is to engage qualified service providers who can deliver regular maintenance, emergency repairs, and inspections of the fire safety systems outlined. This includes ensuring compliance with relevant safety regulations, minimizing downtime, and maximizing system reliability to enhance the overall safety environment of the facilities. The scope encompasses:

• Regular routine maintenance checks on all fire detection and alarm systems.
• Comprehensive inspections of fire hydrants and sprinkler systems.
• Emergency response services and repair.
• Documentation of service reports and maintenance logs for accountability.

Eligibility Criteria:

To be eligible for participation in this tender, bidders must meet the following requirements:

• Registration as a legitimate business entity.
• Proven experience in fire safety system maintenance, preferably with a focus on the systems listed.
• Compliance with industry standards and safety regulations associated with fire safety equipment.

Technical Requirements:

Bidders must possess technical capabilities that adhere to the following provisions:

• Trained personnel certified in fire safety and system maintenance.
• Availability of the necessary tools and equipment for effective servicing.
• Proven methodologies for regular maintenance checks and emergency repairs.

Financial Requirements:

Bid submissions must include detailed financial documentation demonstrating the bidder's fiscal health and capability to manage the contract. Potential bidders should prepare to include:

• Evidence of previous contracts and client testimonials.
• Proof of availability of sufficient funds and resources to execute the tender efficiently.

Document Submission Details:

All applications and requisite documents must be submitted electronically via the GEM portal. Bidders are encouraged to ensure that all required documents are complete and submitted before the specified deadline to avoid disqualification.

Special Provisions:

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. There will be special considerations and potential benefits for eligible businesses within these categories, reflecting the government's initiative to support small-scale ventures.

Evaluation Process:

The evaluation of bids will be based on predefined criteria including technical capability, financial strength, and adherence to the tender specifications. A transparent scoring system will be utilized to assess all submissions objectively.

Delivery Locations:

Services are to be delivered across various facilities managed by the Ministry of Power, predominantly in regions under Hydro Power jurisdiction.

Contact Information:

For queries, please refer to the Ministry of Power’s official channels as specific contact details have not been provided in the tender documentation.