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The India Meteorological Department (IMD) under the Ministry of Earth Sciences is inviting competitive bids for the provision of Security Manpower Services. This tender, identified by the reference number GEM/2025/B/6139066, focuses on securing a comprehensive unarmed security solution for various premises under the IMD's jurisdiction, which includes office, commercial, institutional, and residential facilities.
Scope of Work and Objectives
The primary objective of this tender is to ensure the safety and security of IMD’s locations through the deployment of qualified security personnel. The successful bidder will be responsible for providing trained unarmed security guards who will maintain order, safeguard property, and manage access control. The scope will cover three distinct locations, underscoring the need for a reliable security personnel supply capable of high standards of protection and vigilance.
Eligibility Criteria
To be eligible for this tender, bidders must fulfill the following criteria:
- Must be a registered entity with relevant commercial operations.
- Proven experience in rendering security services for similar institutions or environments.
- Compliance with all regulatory requirements concerning manpower supply.
Technical Requirements
Bidders are expected to have:
- Personnel who are trained and certified in security protocols.
- An operational plan outlining staff management, on-site operations, and emergency procedures.
- Implementation of background checks and vetting processes for all security staff.
- Availability of personnel for varying shift requirements to ensure 24/7 security coverage.
Financial Requirements
Bidders must demonstrate their financial stability through:
- Submission of audited financial statements for the past three years.
- Evidence of adequate financial backing to fulfill contract requirements.
- A detailed bid statement including the proposed rates for service personnel.
Document Submission Details
Interested bidders must submit their proposals electronically via the designated procurement platform. All required documentation should be in PDF format, ensuring clarity and professionalism. The submission package must include:
- Technical proposal outlining compliance with the technical specifications.
- Financial proposal detailing cost per guard and any additional charges.
- Company certifications and supporting documents required for eligibility assessment.
Special Provisions
This tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) by providing relaxation in certain eligibility parameters. Additionally, provisions fostering the inclusion of startups are available, enabling them to participate effectively in the tender process.
Evaluation Process
The evaluation of bids will follow a structured process:
- Initial screening based on compliance with submission criteria and eligibility.
- Technical evaluations will focus on the qualifications of the proposed manpower and the operational plan.
- Financial bids will be assessed separately, considering the cost-effectiveness of the proposals received.
Delivery Locations
The security services will be provided at designated sites as specified in the tender documents. Bidders must ensure they understand the geographical spread of service locations to allocate resources effectively.
Contact Information
For clarification and inquiries, the contact information of the issuing authority is available through the procurement platform. Bidders are encouraged to utilize the established channels for any clarifications to avoid submission errors.
This tender is a significant opportunity for qualified service providers in the field of security personnel. Participants are urged to prepare comprehensive bids that sufficiently address the outlined requirements to establish their capability to deliver high-quality security services for IMD.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant operations in security service provision, having prior experience in similar environments, and compliance with all regulatory norms applicable to manpower supply. Bidders should provide sufficient evidence of meeting these criteria alongside their bid.
Bidders must include various certificates as part of their submission, such as business registration documents, any relevant security service certificates, insurance certificates, and proof of employee training related to security services. This ensures adherence to quality standards and compliance requirements set forth in the tender.
To register for this tender, interested bidders must create an account on the designated procurement platform. After registration, they can access tender documents, submission guidelines, and other relevant information needed to prepare their proposal professionally.
All documents must be submitted in PDF format to ensure compatibility and clarity. Bidders are advised to ensure that all files are clear, complete, and accurately represent their operational capability and compliance with outlined requirements.
The payment terms will generally be predetermined based on the bid agreement but typically include conditions for advance payments, retainage provisions, and installment payments linked to specific milestones or service levels. Bidders should provide clear pricing formats to facilitate the evaluation process and payment discussions.
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