INDIAN OIL CORPORATION LIMITED Tender by Indian Oil Corporation Limited (GEM/2025/B/6158822)

Tender Title: Custom Bid for Services - Total Cost for Supply of Lubricant at Northern Region including GST for 2 Years
Tender Reference Number: GEM/2025/B/6158822
Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas

Tender Overview

The Custom Bid for Services aims to secure a reliable supplier for lubricants across various regions, specifically focusing on the Northern region. The scope encompasses the complete cost projection for lubricant procurement, including Goods and Services Tax (GST) for a duration of two years. This strategic initiative is vital for maintaining operational efficiency and enhancing the supply chain in the petroleum sector.

Scope of Work and Objectives

The primary goal of this tender is to identify an adept vendor capable of delivering high-quality lubricants that meet strict technical specifications. The successful bidder will be responsible for the supply of lubricants for various uses, ensuring adherence to all relevant standards. The objectives include:

• Securing a dependable source of quality lubricants for operational sustainability.
• Streamlining supply chain logistics for lubricant distribution.
• Meeting compliance with quality standards and specifications set by the Ministry of Petroleum and Natural Gas.

Eligibility Criteria

To participate in this tender, bidders must meet specific eligibility requirements including, but not limited to:

• Being a registered entity under relevant government regulations.
• Demonstration of prior experience in supplying lubricants to governmental or industrial sectors.
• Financial stability to handle large-scale procurement over a two-year period.

Technical Requirements

Bidders must furnish detailed information on the following:

• Specifications of lubricants that meet industry standards.
• Compliance with safety and quality standards as prescribed by relevant authorities.
• Evidence of effective logistics and supply chain management capabilities.

Financial Requirements

Organizations must demonstrate financial viability through:

• Audited financial statements for the previous three years.
• Capacity to fulfill the total cost contract, including GST for a two-year timeframe.
• Details of any existing contracts with government bodies or large enterprises.

Document Submission Details

Potential tenderers are required to submit comprehensive documentation, which includes:

• Technical proposals detailing adherence to specifications.
• Financial proposals reflecting the total cost for the project.
• Certifications or documents validating compliance with safety and quality standards.

It is crucial to ensure that all documents are submitted in the prescribed formats to avoid disqualification.

Special Provisions

This tender includes beneficial considerations for Micro, Small, and Medium Enterprises (MSEs) and startups such as:

• Relaxed eligibility conditions aimed to level the playing field.
• Support for local manufacturing initiatives, aligning with national policies like 'Make in India'.

Evaluation Process

Bids will undergo a transparent evaluation process based on:

• Compliance with technical specifications.
• Financial bids, where cost-effectiveness is paramount alongside quality.
• Service track record and delivery capabilities.

Delivery Locations

The lubricants are expected to be delivered to designated locations within the Northern region, as outlined in the tender documentation.

Contact Information

For further inquiries, bidders are advised to refer to official communication channels with Indian Oil Corporation Limited. Specific contact details can be provided upon request as per the tendering processes.