Tender Timeline
Tender Title: Annual Maintenance Contract for PLCs of Siemens Ltd at Barauni Refinery
Tender Reference Number: 180c3d11c
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas
Scope of Work and Objectives
The primary objective of this tender is to establish a Two Years Annual Maintenance Contract (AMC) for Programmable Logic Controllers (PLCs) manufactured by Siemens Ltd, installed at Barauni Refinery. This contract will cover both routine and emergency maintenance services to ensure optimal operational efficiency and reliability of the PLC systems. The successful bidder will be responsible for all maintenance requirements, including scheduled service visits, emergency service requests, and performance checks across the two-year duration.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet the following eligibility requirements:
- Be a legally registered entity with valid operating licenses.
- Demonstrate prior experience in providing annual maintenance services for PLCs, particularly Siemens make.
- Possess adequate financial capacity to undertake the contract, including meeting minimum turnover criteria.
- Have qualified technical personnel and required certifications to ensure compliance with necessary standards.
Technical Requirements
Bidders must provide a comprehensive technical proposal detailing their ability to meet the following requirements:
- Availability of skilled personnel with experience in Siemens PLCs.
- Proposed maintenance schedule including both regular check-ups and potential emergency interventions.
- Compliance with safety and quality standards as mandated by the Ministry of Petroleum and Natural Gas.
Financial Requirements
Eligible bidders are required to submit a financial proposal outlining:
- Quoted rates for the services provided mentioned in the scope of work.
- Breakdown of costs associated with scheduled maintenance visits, emergency responses, and any other related services.
- Proof of financial stability, which may include balance sheets or equivalent financial statements from the previous fiscal year.
Document Submission Details
All bids must be submitted electronically via the designated electronic tender portal by the specified deadline. Bidders are required to submit:
- Technical proposal
- Financial proposal
- Supporting documentation to establish eligibility
Special Provisions
Bidders belonging to Micro, Small, and Medium Enterprises (MSEs) may be eligible for certain concessions and support under government policies aimed at fostering local businesses. Startups may also be encouraged to participate, with provisions in place to promote innovation and competitiveness.
Evaluation Process
The evaluation of bids will be conducted based on a two-step process:
- Technical Evaluation: Bids will first be assessed based on their compliance with technical specifications and qualifications.
- Financial Evaluation: Qualified bidders from the first phase will proceed to the financial evaluation based upon their submitted financial proposals.
Delivery Locations
Maintenance services are to be rendered at the Barauni Refinery, with all work conducted on-site as required by the contract.
Contact Information
For additional queries or assistance regarding the tender, bidders may need to consult the electronic tender portal for listing details or available communication channels.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
13 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licenses and sufficient experience in providing maintenance services for Siemens PLCs. Bidders must demonstrate their financial capacity, showcasing their ability to handle contract obligations effectively. Moreover, the submission of proof of skilled technical personnel is essential to comply with quality standards and safety regulations.
Bidders must present all necessary certificates that demonstrate compliance with industry norms and standards relevant to the maintenance of PLCs, especially those manufactured by Siemens Ltd. This could include ISO certifications, safety compliance documents, and any relevant technical certifications of personnel involved in the execution of the contract.
To initiate the registration process, bidders must access the designated electronic tender portal, create an account if they don’t already have one, and provide required documentation that establishes eligibility. It is critical for bidders to maintain updated profiles as the registration details can impact the evaluation process.
Documents should be submitted in specific accepted document formats as stipulated by the electronic tender system. Commonly accepted formats include PDF, Word, and Excel documents. Bidders need to ensure that their submissions are fully compliant with the format requirements to avoid disqualification.
MSEs participating in this tender may enjoy several benefits such as relaxed eligibility criteria, access to government support programs, and potential financial incentives designed to improve competitive advantage. By encouraging local businesses, the government aims to nurture talent and stimulate economic growth through such tenders.
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