Tender Title: Supply, Installation, Testing, and Commissioning of Ductable Air Conditioner
Tender Reference Number: GEM/2025/B/6146964
Issuing Authority/Department: Indian Oil Corporation Limited, Ministry of Petroleum and Natural Gas

The Indian Oil Corporation Limited (IOCL) is inviting tenders for the Supply, Installation, Testing, and Commissioning of Ductable Air Conditioner systems. This tender aims to engage qualified contractors who can provide high-quality air conditioning solutions to enhance the indoor climate of specified facilities. The scope of work entails not only the provision of ductable air conditioning units but also includes installation and thorough testing to ensure functionality and efficiency.

Scope of Work and Objectives

The successful bidder will be responsible for:

• Supplying the necessary ductable air conditioning equipment and accessories.
• Installing and configuring the systems.
• Conducting comprehensive testing to guarantee optimal performance.
• Ensuring that the installation meets or exceeds all specifications and quality standards.

The emphasis is placed on delivering a seamless cooling experience, ensuring energy efficiency, and maintaining cost-effectiveness throughout the project's lifecycle.

Eligibility Criteria

To qualify for this tender, bidders must fulfill specific eligibility requirements:

• Organizations must be legal entities registered under relevant statutes.
• Previous experience in similar projects or relevant work pertaining to HVAC systems should be demonstrated.
• Compliance with all local regulations and standards is mandatory.

Technical Requirements

Bidders must meet detailed technical requirements which may include:

• Providing equipment compliant with specified technical specifications.
• Meeting quality standards recognized in the industry.
• Submission of relevant certifications to demonstrate adherence to safety and performance benchmarks as required.

Financial Requirements

Prospective bidders should:

• Provide a financial proposal that aligns with the scope of work.
• Include an Earnest Money Deposit (EMD) as specified in the tender documentation.
• Detail performance security that assures contract execution.

Document Submission Details

Submissions must include:

• Completed tender documents.
• Technical proposals along with financial bids in the required formats.
• All necessary certifications and compliance documents should be submitted electronically and in hard copy as specified in the tender guidelines.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions are in place to ensure these entities can participate effectively, thereby promoting local business opportunities in line with government procurement policies.

Evaluation Process

Tenders will be evaluated based on predefined criteria:

• Technical evaluation focusing on the quality and feasibility of the proposal.
• Financial bids will be analyzed to ensure competitive pricing with proper justification for costs.
• The overall compliance with the tender's technical specifications and requirements will significantly influence the final selection.

Delivery Locations

The successful bidder will be required to deliver all units and carry out installations at designated locations as per the specifications mentioned in the tender.

Contact Information

All inquiries related to this tender should be directed to the official contacts at Indian Oil Corporation Limited. Specific contact details will be provided in the tender documentation to facilitate communication and support during the bidding process.

Engagement with this tender not only involves adherence to stringent technical and financial requirements but also presents an opportunity for bidders to contribute to enhancing the infrastructure of a prominent organization like the Indian Oil Corporation Limited. All parties interested in participating should ensure they are fully informed of the requirements and prepare comprehensive proposals that meet the outlined criteria.