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Tender Title: Hiring of Third-Party Inspection Agency - IT Products & Services, Engineering Services, Telecom
Tender Reference Number: GEM/2025/B/6109461
Issuing Authority
The issuing authority for this tender is Indian Oil Corporation Limited, under the Ministry of Petroleum and Natural Gas. The objective is to identify qualified applicants who can provide third-party inspection services for specified projects.
Scope of Work and Objectives
The purpose of this tender is to hire a Third-Party Inspection Agency that will oversee quality control and compliance throughout various IT products and services related to Engineering and Telecom projects. Specifically, the agency will be responsible for inspecting the laying of 48 Core Optical Fiber Cable (OFC) across critical sections, namely Panipat to Rewari and Panipat to Munak. The selected agency will ensure that projects adhere to the specifications, regulations, and standards set forth by the Indian Oil Corporation Limited.
Eligibility Criteria
Eligible participants must be established entities with a track record in engineering and inspection services. The legal and technical eligibility requirements include registration with relevant authorities and demonstrable experience in carrying out similar projects. Specifics regarding the qualifications will be made available in the tender documents.
Technical Requirements
The technical requirements necessitate proficiency in inspection processes, knowledge of relevant regulations, and the ability to prepare detailed inspection reports. The agency must employ trained personnel and utilize efficient inspection methodologies to ensure compliance with the latest standards for quality assurance in telecom infrastructure projects.
Financial Requirements
Bidder entities must demonstrate financial stability and have the ability to provide a Performance Security as specified. Submissions should include proof of financial viability, which may encompass audited financial statements, bank guarantees, and other necessary documentation pertaining to financial health.
Document Submission Details
All documents must be submitted electronically through the designated online portal. It is imperative that all required forms are completed accurately. Late submissions will not be considered in the evaluation process.
Special Provisions
The tender may have specifications to encourage participation from Micro, Small, and Medium Enterprises (MSEs) or Startups. These provisions can lead to an additional advantage in the selection process, promoting diversity in bidders and aligning with governmental initiatives.
Evaluation Process
The bids will undergo a comprehensive evaluation process, assessing the qualifications, technical capability, financial proposals, and compliance with the tender requirements. The evaluation criteria will prioritize quality, timeliness, and cost-effectiveness of the submitted proposals.
Delivery Locations
Services will primarily be delivered at the specified project sites: Panipat to Rewari and Panipat to Munak. The selected agency will need to ensure that inspection services are readily available throughout these locations.
Contact Information
For further clarification regarding this tender, please refer to the official communication channels established by Indian Oil Corporation Limited. All inquiries should be directed through the specified methods outlined in the tender documents.
Additional Information
Bidders are urged to ensure that their proposals strictly follow the outlined guidelines, addressing all requirements to avoid disqualification. More information regarding the procedure for submissions, including documentation formats and timelines, can be found in the associated tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that meets specified legal standards and has demonstrated experience in providing third-party inspection services. Participants should possess relevant qualifications, such as necessary certifications and compliance with operational standards relevant to inspection and telecommunications.
Participants must present valid certificates that demonstrate technological competency as well as compliance with industry standards related to engineering and third-party inspections. Documents such as ISO certifications and other relevant compliance proofs are also encouraged as part of the submission pack.
To register for participating in the tender, entities must complete the online registration process through the designated portal linked with the tender announcement. Ensure that all necessary credentials and legal documents are prepared for a successful registration. Comprehensive guidelines on the registration process will be available in the tender documentation.
The documents must be submitted in specified formats as outlined in the tender guidelines. Typically, the accepted formats include PDF, DOCX, and XLSX. It is essential to adhere to any size restrictions and ensure legibility throughout all submissions.
An Earnest Money Deposit (EMD) is mandatory and should be submitted alongside the bid proposal. Details pertaining to the amount and accepted payment methods are specified in the tender documentation. Additionally, a Performance Security may also be required upon contract award to ensure compliance with the terms of the agreement.
Yes, there are special provisions in place encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and Startups. Such entities may receive favorable consideration during the evaluation process, aligning with government initiatives to foster entrepreneurship and innovation.
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